best permit management software solution

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Permit Management : Enabling Businesses to Manage All Types of License Renewals, Documentation, and Audit Processes on a Centralized System

Depending on your growing business requirements, you may choose to handle some or all your licensing requirements by yourself or by outsourcing. The options for outsourcing include full outsourcing, preparation and filing services, and only research services. The permit management software makes the process easier.

It helps maintain your positive reputation, goodwill, and good public relations in today’s environment of compliance and transparency. It also prevents “paperwork” delays associated with opening new facilities or launching new products since different licensing, permitting, and registration requirements apply to different types of businesses and activities, and they may be levied at local, state, or federal levels.

Many local governments have increasingly enforced their laws against unlicensed businesses in recent years, increased fees, and created new license types. Qualityze Permit Management helps you manage and track all these license types along with their individual details and fees.

With Qualityze Permit Management, you can enforce standardized processes to:

Create and print the records for Permits, Licensing, Certificates as well as many other specialized permits.
Track and manage the review, approval, and renewal of the permits.
Track and manage permit related supporting documents and applications for future references
Perform Timely Audits to track permit status, cost, and other details.
Notify users of the licenses and permit due renewals.
Integrate with ERP systems

Permit Management Overview

Whether your business is a small one or a large enterprise, managing licenses and permits is essential to maintaining compliance and your brand reputation. Qualityze Permit Management help you validate licenses for pharmacy, nursing, and medical licenses. It displays permit and license status messages to indicate their validity and status. License status messages serve to compile audit and documentation records. By using the intuitive Dashboard and the Individual User Profile, users are able to submit permit related requests as needed.

Qualityze Permit Management provides effective and efficient capabilities to:

Keep all permit details in a secure place.
Monitoring the permit status efficiently as and when needed.
Notifying the permit owners when their permits need to be renewed.
Centralizing the management of single-site permits and multi-site permits.

Analyze permits for each facility and individual.
Group the permits and licenses by the standard.
Reduce the risks of noncompliance.
Keeping license documents up-to-date.

Create and print the records for Permits, Licensing, certificates as well as many other specialized permits

Creating records for permits, licenses, certificates, and the specialized permits is no longer a time-consuming and tedious job with Qualityze Permit Management. You can simply create the permit records by entering the necessary details in the respective fields including issuing state, cost, expiration date, etc. and print them in a consistent format. The configurable and intuitive interface of the solution makes it easy for you to add/remove fields as per the requirements.

With the Qualityze Permit Management, you can capture critical information such as:

Issuing Entity
License Status
License Type
Renewal Status
License Number

New Application Cost
Renewal Due Date
Initiating Site
Expiration Date
Original Date License Issued

In addition to this, you can create additional custom fields to capture any data specific to your business. It ensures your teams collect all the important details regarding permits in one place.

Permit Management Software for Automotive industry

Track the review, approval, and renewal of the permits

Having active business permits demonstrates your commitment to best practices, safety, and compliance. It is important for a business to have an integrated license tracking system in place to track all the license approval, review, and renewal processes. This is where Qualityze Permit Management Software comes handy. It stores all the relevant dates such as issuance date, expiration date, and much more in its in-built calendar, and notifies facility managers and license owners accordingly. Once the record is saved, a unique number will be assigned by the system for you to keep track of the licenses.

Qualityze Permit Management comes with advanced search functionality so you can track down the permit records from anywhere, anytime using its unique reference number. Tracking licenses renewals is now easy as ABC.

Track and manage permit related supporting documents and applications for future references

It is good business practice to maintain and store permit application and supporting documents provided during the application process. These documents will be extremely helpful when you are planning to renew or apply for similar permits in the future. This will help in keeping the consistent information being shared with issuing agencies.

This is where Qualityze Permit Management comes handy. It stores all the relevant documents and applications centrally linked to the permit. With this added functionality, licenses renewals are now easy as ABC.

Permit Management Software for Food & Beverage industry

Perform Timely Audits to track permit status, cost, and other details

Permit Management Software for Medical Device industry

Just like the renewals and approvals, the user can track the permit status and other details using Qualityze Permit Management. The solution is specifically designed to eliminate the administrative efforts and time it usually takes to track the license status and details. You can track the details for a single license or all the business licenses at one go especially at the time of audits and regulatory checks.

Notify users of the licenses and permit due renewals

Upon documenting, verifying, and approving license details, the record owner and the relevant users are notified whenever renewal is due. Being notified early helps to plan and stay on top of things.

Qualityze’s integrated feature provides real-time notifications to impacted sites. Whether a replacement license is requested, or approval is in process, the task owner is notified. By notifying facility managers on a timely basis, you encourage smooth communications and engagement among your team globally. It also provides enough time to apply and complete the documentation process for faster renewals and approvals.

Permit Management Software for pharmaceutical industry

Integrate with ERP systems

Permit Management Software for lifesciences industry

Qualityze Permit Management System will assist in integrating the ERP system to help verify and validate the necessary and active permit, certificates, or license prior to shipment of the product. This will help minimize the compliance issue, delay in releasing of the product from customs instills confidence in your customer.

Why Permit Management is Important?

Business permit management is essential because it holds companies accountable for their actions and behavior and ensures the public’s safety. A permit/license is a testament to a particular professional’s skill and knowledge. Moreover, companies that sell taxable products or services must obtain sales tax licenses. The regulatory bodies also keep track of business permits and licenses. These are three main reasons why permit management is essential:

To recognize your role as a business owner and ensure that you are accountable for all your actions.
To preserve the health and safety of the community.

To confirm only the qualified and licensed personnel is performing the job
To help remain compliant with the local and regulatory requirements

How does Qualityze Permit Management Help Businesses?

Tracking the permit review and renewal processes is made simple with Qualityze Permit Management Software. It allows you to configure forms and fields based on your business compliance requirements.

With Qualityze Permit Management, you can:

Define Permit Categories and Standards
Streamline Permit Renewal and Approval Processes
Mitigate Compliance Risks

Integrate with Existing IT eco-system
Controlled Permit Records and Data

Define Permit Categories and Standards

permit management software for manufacturing industry

Using Qualityze Permit Management, you can create permit categories such as Personnel and Facility based on the usage. For example, the category personnel refer to the permits that are used by the staff while facility permits are the ones used for a pharmacy or institution. Our solution automatically stores the permit records in the specified categories, reducing the administrative responsibilities of your team. Also, each permit record is assigned with a unique reference number for quick search and traceability. Qualityze Permit Management Solution is a one-stop-solution to manage permits and licenses of all the business units without any hassles.

Streamline Permit Renewal and Approval Processes

Qualityze Permit Management helps organizations streamline their permit renewal and approval processes to ensure compliance. The process of renewing a Permit, Address, Parcel, or Contractor can be made more efficient by attaching electronic documents, correspondence, and photos. In addition, it comes with configurable options to include the necessary fields on the forms as needed by the customer’s requirement. To prevent fines, the system automatically notifies the personnel or facility manager before the permit renewal is due. Our solution streamlines all your permit and license-related activities for single-site and multi-site operations.

permit management software for biotechnology industry

Mitigate Compliance Risks

permit management software for logistic industry

To stay compliant, you must renew your license and comply with any local or state requirements. A new licensing need typically arises when you add new products or services, change the name or structure of your entity, or adjust operational activities. You should also examine whether your requirements will be the same or different as those in your current location as you expand geographically. Using Qualityze Permit Management, you can manage and track all renewal dates and set early reminders that alert you ahead of time. Additionally, it stores copies of all applications and licenses. For completing forms and paying taxes, each authority has its own procedures. Our solution typically integrates this and associate’s entities with locations to avoid any sort of compliance risks.

Integrate with Existing IT eco-system

Qualityze Permit Management Software is a cloud-based solution built entirely on Salesforce.com, one of the most powerful and secure cloud platforms. It provides seamless integration capabilities for managing core processes in a closed-loop system. Advanced features enable the tracking of all licenses and maintain a history of each permit or license. This is so that all communications about acquisition, amendment, and renewal of licenses are centralized and accessible. In addition, our cloud-based solution eliminates the need to worry about data storage and backup. Moreover, no installation is required during implementation, which means you can begin using it as soon as possible. Wouldn’t you like to leverage integration capabilities to drive more efficiency for your permit-related processes?

permit management software for cannabis Industry

Controlled Permit Records and Data

permit management software for chemical industry

In the Qualityze Permit Management System, all the permit and license-related details are automatically stored in a centralized and secure database so they can be easily accessed and fetched anywhere, anytime. This saves time for the stakeholders involved in getting licenses for an organization. You can also create your permit document checklists by integrating our solution with your document management system. You need not worry about your license being rejected for insufficient documents. And you can constantly update the checklists so that only relevant documents are presented to the authorities. The best part of the solution is advanced security controls so that only authorized people can access the permit-related information.

Qualityze Permit Management – Licenses Renewals and Management Made Simple!

Qualityze Permit Management works for every industry, including – Hospitality, Manufacturing, Lifesciences, Pharmaceuticals, Medical Devices, Cannabis/Hemp/CBD, Nutraceuticals, Biologics, Biotech, Food and Beverages, Automotive, Aerospace, Defense and Logistics, to manage permit and license renewals while demonstrating compliance with applicable regulatory standards.

Qualityze Permit Management Solution provides:

Centralized Database
Configurable forms and fields
Reporting and Dashboards
Automated Email Approval

Alerts and Notifications
E-Signature 
Seamless Integration
Chatter, and more.

Qualityze EQMS (Enterprise Quality Management Software) – The Enterprise Quality & Compliance Management Platform to Manage Permits Globally

By implementing permit management, organizations can track and renew/modify multiple licenses well in advance, thus avoiding regulatory compliance risks. Qualityze Permit Management is an intuitive system to track and ensure that organizations comply with their licensing requirements. The advanced search function makes it easy to track license statuses and capture the history of all licenses so that procurement, amendment, and renewal communications can be tracked and stored in one place. Our solution performs monthly and on-demand -Source Verifications for pharmacy, nursing, medicine, and other license types. Status messages indicate a license’s validity and usability. Website images from licensing boards can be uploaded and archived for auditing and documentation purposes on the system. You can make on-demand requests from the Qualityze Permit Management Dashboard and Location pages, as well as the Individual profile.

Qualityze EQMS Suite is a set of integrated modules with unparalleled capabilities and functionalities. It is built on the most powerful and secure cloud platform, i.e., Salesforce.com, to leverage increased flexibility, security, and performance. In addition, it provides your quality teams with more control and confidence in addressing compliance and safety risks through timely permit renewals, so you do not end up facing fines or lawsuits.

With Qualityze’s next-generation license and permit renewal management, you can manage renewals in a timely and compliant manner.

Experience Qualityze Difference to Optimize Quality

Qualityze EQMS Suite enables you to maintain high quality standards while experiencing difference with:

Configurable Cloud-Based Platform

Qualityze Permit Management System is a next-generation solution that comes with an easy-to-use and intuitive interface. This cloud-proven software allows organizations to have better control and management of their permit and license renewals as and when required with its configurable structure.

Adherence to Compliance Standards

Qualityze permit management system is aligned with all the latest standards including the Food and Drug Administration (FDA) – 21 CFR Part 820, International Organization for Standardization (ISO) – ISO 9001, ISO 13485, Pharmaceuticals and Medical Devices Agency (PMDA), Therapeutic Goods Administration (TGA), China Food and Drug Administration (CFDA), etc. to enable organizations with superior quality maintenance systems.

User-Friendly Interface

Qualityze Permit Management Software and Tracking System comprises a user-friendly interface that enables organizations to manage permit and license renewals even if they are don’t have technical expertise. Our permit management solution helps you ensure quality aligned with compliance.

Ensuring Validity of Permits and Licenses to Meet Compliance

Qualityze Permit tracking and management software comply with industry-specific standards to ensure that businesses licenses are valid and active. In addition, our solution is specifically designed to ease the tracking of different permits, keeping documentation up to date.

Our Permit Management Software supports multi-level and multi-site approval processes. You can record, maintain, and track all the relevant information, including the issuing authority, code, status, and more. With a cloud-based system, your organization can retain the data quality history as much as it needs.