best permit management software solution

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Permit Management: Enabling Businesses to Manage All Types of Licenses, Renewals, Documentation, and Audit Processes on a Centralized System

Depending on your growing business requirements, you may choose to handle some or all of your licensing needs yourself or by outsourcing them. The options for outsourcing include full outsourcing, preparation and filing services, and research services only.

The permit management software facilitates the process and helps maintain your positive reputation, goodwill, and good public relations in today’s environment of compliance and transparency. It also prevents delays related to paperwork, which can arise when opening new facilities or launching new products, as different types of businesses and activities are subject to various licensing, permitting, and registration requirements at local, state, or federal levels.

In recent years, many local governments have stepped up enforcement of their laws against unlicensed businesses, increased fees, and created new types of licenses. Qualityze Permit Management enables you to manage and track all these license types, including their specific details and fees.

With Qualityze Permit Management, you can enforce standardized processes to:

Create and print the records for Permits, Licensing, and Certificates as well as many other specialized permits.
Track and manage the review, approval, and renewal of the permits.
Track and manage permit-related supporting documents and applications for future references.
Perform timely Audits to track permit status, cost, and other details.
Notify users of the licenses and permit due renewals.
Integrate with ERP systems.

Permit Management Overview

Whether your business is a small one or a large enterprise, managing licenses and permits is essential to maintaining compliance and your brand reputation. Qualityze Permit Management help you validate licenses for pharmacy, nursing, and medical licenses. It displays permit and license status messages to indicate their validity and status. License status messages serve to compile audit and documentation records. By using the intuitive Dashboard and the Individual User Profile, users are able to submit permit related requests as needed.

Qualityze Permit Management provides effective and efficient capabilities to:

Keep all permit details in a secure place.
Monitoring the permit status efficiently as and when needed.
Notifying the permit owners when their permits need to be renewed.
Centralizing the management of single-site permits and multi-site permits.

Analyze permits for each facility and individual.
Group the permits and licenses by the standard.
Reduce the risks of noncompliance.
Keeping license documents up-to-date.

Create and print the records for Permits, Licensing, certificates as well as many other specialized permits.

Qualityze Permit Management makes the creation of records for permits, licenses, certificates, and specialized permits much faster and simpler. All you need to do is enter the relevant details such as issuing state, cost, expiration date, etc. in the necessary fields, and then you can easily print the documents in a consistent format. Furthermore, our configurable and user-friendly interface allows you to add/remove fields as needed.

With the Qualityze Permit Management, you can capture critical information such as:

Issuing Entity
License Status
License Type
Renewal Status
License Number

New Application Cost
Renewal Due Date
Initiating Site
Expiration Date
Original Date License Issued

In addition to this, you can create additional custom fields to capture data specific to your business needs. This ensures that your teams collect all the important details regarding permits in a single place.

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Track the review, approval, and renewal of permits.

Qualityze Permit Management is an invaluable tool for any business looking to keep up with best practices, safety, and compliance. It provides an efficient and integrated system for tracking license approvals, reviews, and renewals, and stores relevant dates like issuance and expiration in its built-in calendar. For each record, the system assigns a unique number to help you keep track of it.

Moreover, our system’s advanced search capabilities allow you to quickly find records using the unique reference number. With Qualityze Permit Management, tracking license renewals has never been easier.

Tack and manage permit related supporting documents and applications for future reference.

It is good business practice to maintain and store permit application and supporting documents provided during the application process. These documents will be extremely helpful when planning to renew or apply for similar permits in the future. This will help in keeping the consistent information being shared with issuing agencies.

This is where Qualityze Permit Management comes handy. It stores all the relevant documents and applications centrally linked to the permit. With this added functionality, licenses renewals are now easy as ABC.

Permit Management Software for Food & Beverage industry

Perform timely audits to track permit status, and details.

Permit Management Software for Medical Device industry

Similar to renewals and approvals, users can track permit status and other details using Qualityze Permit Management. The solution is specifically designed to eliminate administrative efforts and the time typically required to track license status and details. You can track details for a single license or all business licenses at once, particularly during audits and regulatory checks.

Notify users of the licenses and permit due renewals.

After documenting, verifying, and approving license details, the record owner and relevant users receive notifications when renewal is due. Early notification helps with planning and staying on top of things.

Qualityze’s integrated feature provides real-time notifications to impacted sites. Whether a replacement license is requested or approval is in process, the task owner is notified. By notifying facility managers promptly, you encourage smooth communication and engagement among your global team. Our system also allows sufficient time to apply for and complete the documentation process for faster renewals and approvals.

Permit Management Software for pharmaceutical industry

Integrate with ERP systems

Permit Management Software for lifesciences industry

Qualityze Permit Management will assist in integrating with your ERP system to help verify and validate the necessary and active permit, certificates, or licenses prior to shipment of the product. This will help minimize compliance issues and potential delays in releasing of the product from customs, instilling confidence in your customer.

Why Permit Management is Important?

Managing business permits is crucial because it holds companies accountable for their actions and behaviors and ensures public safety. A permit or license is a testament to a particular professional’s skill and knowledge. Furthermore, companies selling taxable products or services must obtain sales tax licenses. Regulatory bodies also track business permits and licenses. These are three main reasons why permit management is essential:

To recognize your role as a business owner and ensure that you are accountable for all your actions.
To preserve the health and safety of the community.

To confirm only the qualified and licensed personnel are performing the job.
To help remain compliant with local and regulatory requirements.

How does Qualityze Permit Management Help Businesses?

Tracking the permit review and renewal processes is made simple with Qualityze Permit Management. It allows you to configure forms and fields based on your business compliance requirements.

With Qualityze Permit Management, you can:

Define Permit Categories and Standards
Streamline Permit Renewal and Approval Processes
Mitigate Compliance Risks

Integrate with Existing IT eco-system
Controlled Permit Records and Data

Define Permit Categories and Standards

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With Qualityze Permit Management, you can create permit categories, such as Personnel and Facility, based on their usage. For instance, the Personnel category refers to permits used by staff, while Facility permits are for pharmacies or institutions. Our solution automatically stores permit records in specified categories, reducing administrative responsibilities for your team. Additionally, each permit record is assigned a unique reference number for quick search and traceability. Qualityze Permit Management is a one-stop solution to manage permits and licenses for all business units without any hassle.

Streamline Permit Renewal and Approval Processes

Qualityze Permit Management helps organizations streamline their permit renewal and approval processes to ensure compliance. The process of renewing a Permit, Address, Parcel, or Contractor can be made more efficient by attaching electronic documents, correspondence, and photos. In addition, our system comes with configurable options to include the necessary fields on the forms as needed to meet the customer’s requirements. To prevent fines, the system automatically notifies personnel or the facility manager before the permit renewal is due. Our solution streamlines all your permit and license-related activities for single-site and multi-site operations.

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Mitigate Compliance Risks

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To stay compliant, you must renew your license and comply with any local or state requirements. A new licensing need typically arises when you add new products or services, change the name or structure of your entity, or adjust operational activities. You should also examine whether your requirements will be the same or different as those in your current location as you expand geographically. Using Qualityze Permit Management, you can manage and track all renewal dates and set early reminders that alert you ahead of time. Additionally, it stores copies of all applications and licenses. For completing forms and paying taxes, each authority has its own procedures. Our solution typically integrates this and associate’s entities with locations to avoid any sort of compliance risks.

Integrate with Existing IT eco-system

Qualityze Permit Management Software is a cloud-based solution built entirely on Salesforce.com, one of the most powerful and secure cloud platforms. It provides seamless integration capabilities for managing core processes in a closed-loop system. Advanced features enable the tracking of all licenses and maintain a history of each permit or license. This is so that all communications about acquisition, amendment, and renewal of licenses are centralized and accessible. In addition, our cloud-based solution eliminates the need to worry about data storage and backup. Moreover, no installation is required during implementation, which means you can begin using it as soon as possible. Wouldn’t you like to leverage integration capabilities to drive more efficiency for your permit-related processes?

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Controlled Permit Records and Data

permit management software for chemical industry

In the Qualityze Permit Management System, all permit and license-related details are automatically stored in a centralized and secure database, making them easily accessible anytime, anywhere. This saves time for stakeholders involved in obtaining licenses for an organization. You can also create permit document checklists by integrating our solution with your document management system. With this feature, you need not worry about your license being rejected for insufficient documents. Moreover, you can constantly update the checklists so that only relevant documents are presented to the authorities. The best part of the solution is advanced security controls, ensuring only authorized personnel can access permit-related information.

Qualityze Permit Management – Licenses Renewals and Management Made Simple!

Qualityze Permit Management is perfect for managing permit and license renewals across a variety of industries, including Hospitality, Manufacturing, Lifesciences, Pharmaceuticals, Medical Devices, Cannabis/HEMP/CBD, Nutraceuticals, Biologics, Biotech, Food and Beverages, Automotive, Aerospace, Defense, and Logistics. With our tool, you can ensure compliance with all relevant regulatory standards.

Qualityze Permit Management Solution provides

Centralized Database
Configurable forms and fields
Reporting and Dashboards
Automated Email Approval

Alerts and Notifications
E-Signature 
Seamless Integration
Chatter, and more.

Qualityze EQMS (Enterprise Quality Management Software) – The Enterprise Quality & Compliance Management Platform to Manage Permits Globally

By implementing permit management, organizations can track, renew, and modify multiple licenses well in advance, thereby avoiding regulatory compliance risks. Qualityze Permit Management is an intuitive system that enables organizations to comply with their licensing requirements by tracking and ensuring license statuses. Its advanced search function makes it easy to track the status of licenses and capture their history, allowing for the tracking and storage of procurement, amendment, and renewal communications in one place. Our solution performs monthly and on-demand source verifications for various license types, including pharmacy, nursing, medicine, and others. Status messages indicate a license’s validity and usability, and website images from licensing boards can be uploaded and archived on the system for auditing and documentation purposes. On-demand requests can be made from the Qualityze Permit Management Dashboard, Location pages, and Individual profile.

The Qualityze EQMS Suite is a set of integrated modules with unparalleled capabilities and functionalities. It is built on the most powerful and secure cloud platform, Salesforce.com, to leverage increased flexibility, security, and performance. Additionally, our solution provides your quality teams with more control and confidence in addressing compliance and safety risks through timely permit renewals, preventing the occurrence of fines or lawsuits.

With Qualityze’s next-generation license and permit renewal management, you can manage renewals in a timely and compliant manner.

Experience Qualityze Difference to Optimize Quality

Qualityze EQMS Suite enables you to maintain high quality standards while experiencing difference with:

Configurable Cloud-Based Platform

Qualityze Permit Management System is a next-generation solution that comes with an easy-to-use and intuitive interface. This cloud-proven software allows organizations to have better control and management of their permit and license renewals as and when required with its configurable structure.

Adherence to Compliance Standards

Qualityze permit management system is aligned with all the latest standards including the Food and Drug Administration (FDA) – 21 CFR Part 820, International Organization for Standardization (ISO) – ISO 9001, ISO 13485, Pharmaceuticals and Medical Devices Agency (PMDA), Therapeutic Goods Administration (TGA), China Food and Drug Administration (CFDA), etc. to enable organizations with superior quality maintenance systems.

User-Friendly Interface

Qualityze Permit Management Software and Tracking System comprises a user-friendly interface that enables organizations to manage permit and license renewals even if they are don’t have technical expertise. Our permit management solution helps you ensure quality aligned with compliance.

Ensuring Validity of Permits and Licenses to Meet Compliance

The Qualityze Permit tracking and management software is designed to comply with industry-specific standards, ensuring that businesses’ licenses remain valid and active. Additionally, our solution is specifically designed to make it easy to track different permits, ensuring that documentation remains up to date.

Our Permit Management Software supports multi-level and multi-site approval processes, enabling you to record, maintain, and track all relevant information, including the issuing authority, code, status, and more. With a cloud-based system, your organization can retain the data quality history for as long as it is needed.