Quality Management System for Cannabis Industry

Qualityze Inc attends ISO 9001 and Audits World Conference, gains valuable insights on quality management and auditing!

Tampa, FL USA, 23rd March 2023: Qualityze is pleased to announce our recent participation in the ISO 9001 and Audits World Conference. The event took place on March 13-14, 2023 and brought together professionals around the globe to discuss quality management and auditing. The ISO 9001 and Audits World Conference is a premier event in […]

Quality Management System for Cannabis industry

The Cannabis industry is one of the youngest sectors that is still trying to make their way through various struggles and compliance. It might be because it couldn’t maintain a pace with ever-changing laws, while some are not meant for the industry. There is a need for an electronic quality management system to catch up with the innovative technology in the cannabis industry to meet specific requirements and deliver safe products to the user. A formalized system would instead provide a direction with regards to cultivation permits for medical Cannabis.

Qualityze EQMS is the next-generation QMS designed on the Salesforce.com platform to foster a growing environment for the Cannabis industry by enabling organizations to follow all the new steps and best practices defined by U.S FDA. This cloud-driven quality management solution makes the cannabis paradigm complete by ensuring workplace safety, workforce safety, manufacturing standards, packaging standards, and, most importantly, compliance for improved safety to the environment as well as customers.

The Qualityze EQMS software for Cannabis Industry is a closed-loop quality system. It includes Document Management, Change Management, Nonconformance Management, CAPA Management, Audit Management, Incident Management, Training Management, Inspection Management, Complaints Management, Permit Management, EBR Management, Supplier Quality Management, Material Compliance Management, Forms Management, Calibration Management, Field Safety Action Management, Maintenance Management with exciting features like Audit Trail, Electronic Signature, Validations, Dashboards, Reports, and Analytics.

Advantages of Quality Management Software for the Cannabis Industry

Implementing a robust quality management system for Cannabis Industry enables organizations to follow FDA guidelines to manufacture and deliver safe and edible cannabis supplies for medicinal advantage. A QMS streamlines the entire workflow for consistent quality. Here’s an overview of all the benefits that you can leverage with the integration of an end-to-end quality management software for the Cannabis industry:

  • Improved Business Processes
  • Improved Customer Satisfaction
  • Better Planning & Decision-Making
  • Simplified Documentation
  • Increased Employee Engagement
  • Detailed Reviews and Gap Analysis

Improved Business Processes

An ISO 9001 compliant quality management system for cannabis industry ensures all the business processes are aligned in a streamlined and standardized manner for consistent quality products. A Cannabis QMS Software helps to lower the associated risks by regularly evaluating the process performance and managing the variances on time. You can also drive a culture of continuous improvements with a formalized quality system that allows you to perform regular audits and take several corrective actions to address the audit findings recorded. Moreover, you will experience a reduced process cycle time with a QMS.

Simplified Documentation

The Cannabis industry, like every other regulated industry, needs to maintain and manage multiple controlled documents. It is no more feasible to manage manually. A cloud-based management system is required to sort, search, and share hundred of records without any scalability issues. A powerful quality management system makes critical information easily accessible as ease as few clicks. You can also implement role-based access for improved security, especially for the controlled documents. A comprehensive quality management system for Cannabis Industry can simplify the documentation experience for your organization.

Improved Customer Safety

Customer health and safety are the top concerns for every industry, including cannabis. A quality management system streamlines all the processes such as audits, effectiveness review, and risk assessment for controlled management of deviations that could delay the production process or could result in a risk for the customer. Hence, a QMS helps organizations to identify effective resolutions for the issues identified to ensure no harm to the customer and maintain customer satisfaction ratio.

Increased Employee Engagement

Every business needs its employees’ support to attain quality and revenue goals. Companies must ensure employee engagement – be it through the transparency of processes, clear communication, collaboration, or training. A holistic cloud-based quality management system serves all the purposes effectively efficiently. You can connect and communicate with your team from anywhere, anytime. Through the right training initiatives, you can ensure that your workforce is following the proper measures to avoid any sort of health and safety hazards to themselves and customers.

Better Planning & Decision-Making

Planning and decision making require thorough data analysis to not to miss any critical trend. If you have a well-structured and streamlined system to follow and track the business-critical data, you will be able to curate and implement strategies that will work for your business.  A robust quality management system for Cannabis Industry helps increase visibility and traceability of data throughout the organization so that you can pull out significant analytics and records at any required point of time. Also, you can make a proactive approach with a QMS for better planning and decisions to manage quality risks.

Detailed Reviews and Gap Analysis

Achieving compliance and quality are the objectives of every organization that requires full-time attention. A quality management system improves an organization’s capability to follow industry standards, understanding quality controls, and implement an appropriate action plan on time. Such a closed-loop approach makes it easy for businesses to identify the gaps and take necessary actions. You can also perform an effectiveness review of the action plan implemented to ensure that you are heading in the right direction.

How Does Qualityze Works for Cannabis Industry?

Qualityze EQMS Suite is a single stop solution for all the quality management needs of the Cannabis industry. It comes with configurable workflows and an intuitive interface to smoothen the quality journey for an organization. Built on the most powerful and secure platform, the Qualityze EQMS suite comprises 16 different products that enable the Cannabis industry to maintain quality quotient in a simplified manner. Let’s have a look at how each module functions for the Cannabis industry:

EQMS software for Cannabis Industry

How Does Qualityze Works for Cannabis Industry?

Qualityze EQMS Suite is a single stop solution for all the quality management needs of the Cannabis industry. It comes with configurable workflows and an intuitive interface to smoothen the quality journey for an organization. Built on the most powerful and secure platform, the Qualityze EQMS suite comprises 16 different products that enable the Cannabis industry to maintain quality quotient in a simplified manner. Let’s have a look at how each module functions for the Cannabis industry:

Nonconformance Management

Nonconformance in the Cannabis industry could be due to multiple reasons. It can be the malfunction of equipment, inadequate storage conditions, misevaluated lab results, the irregulated extraction process, incorrect packaging processes, improperly managed batch records, contamination, and much more. Qualityze Non conformance management Software helps you manage such a diversified spectrum of the cannabis industry deviations in a streamlined and compliant manner. It enables you to record all the details relevant to a nonconformance record, including the references as evidence. You can also configure specific fields as per your business needs to manage deviations in the most familiar fashion possible.

CAPA Management

As the Cannabis industry continues to evolve, there is a need for increased focus on quality and compliance of the product for customer’s health and safety. It requires adequately specified processes to determine and rectify the quality issues – be it in the cultivation process, extraction, laboratory, or sale. It is vital for the continuity of the Cannabis industry. Qualityze CAPA Management System helps organizations to ensure compliance, consumer satisfaction, lowered costs, lesser deviations, consistency of product quality, lower waste, and smoother production. It’s a powerful and scalable solution to help you manage CAPA activities effectively than ever.

Document ManagementDocument Management

Cannabis is among the industries managed and regulated differently. The workers in the industry are investing more of their time in managing paper-based files than on the core activities like maintaining plants. Qualityze Document Control Management Software is designed to help cannabis manufacturers to reduce the document management time and focus on managing production and quality consistency. From document creation to workflow and change management, establishing compliant processes to managing it, and accessing the controlled documents, every process can be standardized to ensure correct information flow throughout the organization.

Change Management

Maintaining a pace with the document changes over a non-technical platform can be pretty tricky. Qualityze Change Management System is a flexible and scalable solution to accommodate the document change control needs of a Cannabis company. It enables you to manage the change process in a standardized manner, wherein you can keep control of changes through revision control and can notify the impacted users about the upcoming move. Facilitated with eSignature, Qualityze change management solution ensure timely approvals and release of the controlled documents regardless of physical availability.

Audit Management

The Cannabis industry is still in its initial days. It could mean minimum pressure for manufacturers to get the third-party audits done. But it doesn’t strictly imply that they don’t need any internal audit processes. Regular internal audits today will save them from major audit findings tomorrow since they will have everything streamlined and standardized. Qualityze Audit Management System is designed to help organizations to establish a compliant audit process that drives continuous improvements. It reduces the audit cycle time while making organizations realize – what’s working and what’s not to accelerate business growth with significant improvements.

Training Management

According to a recent survey, only 25% of cannabis workers have received medical training. There is a need for a training management system that can be accessed and rigorously followed by all the team members. Qualityze Training Management System is the right one to go with. It’s a cloud-based, configurable system that helps to reduce the training cycle time while allowing your employees to leverage flexible training programs. It will ensure that all the team members are following industry-specific processes and protocols to maintain consistency. It eases managing training initiatives based on specific job functions, roles, and departments.

Supplier Quality Management

Supplier quality management is one of the crucial aspects that most of the organizations ignore easily. It is much more than just inspection and quality checks of the supplies. It is also about the quality of the supplier you are relying upon for your business continuity. Qualityze Supplier Quality Management helps Cannabis organizations to improve their suppliers’ performance by keeping a check on the quality metrics. You can also use the pre-defined templates to prepare a questionnaire against the compliance requirements for safer products.

Complaints Management

If you want to serve your customers better, you must ensure a quality experience for them. You must consider their complaints and feedback as improvement opportunities for your business. Having a well-structured complaints management system like Qualityze helps you to work on your customers’ concerns effectively and efficiently. Qualityze Customer Complaints Management System adds more value to your improvement processes by giving you meaningful insights through the entire system. Also, it increases customer’s confidence and loyalty towards your brand.

Calibration Management

Qualityze Calibration Management Solution helps cannabis companies to manage the equipment calibrations effectively, so the product quality doesn’t get degrade until the time it reaches the consumer. It can impact the business’s bottom line. Our solution helps you keep a check on equipment readings through periodic calibration schedules to ensure that they are within standard limits. It makes OOT (i.e., Out of Tolerance) management easy and efficient. Whenever you find an equipment or instrument OOT, you can trace the device history records from the centralized database and take the necessary action such as quick calibration, replacement of equipment, or initiating the non-conformance for sufficient resolution.

Maintenance Management

With Qualityze Maintenance Management Solution, cannabis companies can avoid production downtime due to missed maintenance of equipment. It is a robust solution to help you schedule maintenance for a single site as well as multi-site operations based on the customer volume, OEM recommendations, industry standards, and more. In addition to the maintenance schedule, you can also standardize the documentation for maintenance records by using pre-defined templates. It supports E-Signature for the validation of documents that can demonstrate good practices during regulatory inspections. So, take care of your equipment to deliver consistent quality products to your customers, gain confidence, and improve your business’s bottom line.

Inspection Management Software for Cannabis IndustryInspection Management

Inspection requirements span from dosage to packaging and labeling for the cannabis products. In addition to the product quality, the conformance with federal regulation standards is also verified during the inspection. Failed inspections can lead to license cancellation for selling cannabis products. Qualityze Inspection Management enables cannabis-producing companies to set up, streamline, and standardize their inspection processes and sampling plans to deliver safer products for human consumption. You can perform introductory inspections, pre-sale inspections, targeted inspections, and annual inspections. It automatically records the inspection-related data for consistent record-keeping and demonstrates best practices. It ensures that all your inspection plans are aligned well with quality and compliance goals.

Permit Management Software for Cannabis IndustryPermit Management

Licenses and documentation that a cannabis business will need will depend on the type of business you are running and the company’s location. Companies may require permits for sign installation, land usage, and zoning. If you are operating in a multi-site arrangement, it can get tedious to manage permits, licenses, and relevant documentation manually. It would be best to implement an intuitive permit management solution like Qualityze. This software allows you to create and print permits, licenses, certificates, and specialized licenses. You can easily manage reviews, approvals, and renewals to notify users of the licenses and permits that need to be renewed.

Material Compliance Management Software for Cannabis IndustryMaterial Compliance Management

Regulation compliance is a demanding requirement for the life sciences industry. It can be exhausting to stay current on CAP, ISO, and HIPAA regulations. Non-compliant processes can result in fines and reputational damage, and inefficient processes waste time. Implementing an enterprise-wide compliance solution like Qualityze Material Compliance Management ensures adherence to policies, proper risk management, and understanding of critical issues. In addition, organizations can address issues before they become compliance risks by giving suppliers a platform to report several declarations regarding the use of conflict minerals. By automating compliance systems, organizations reduce the cost of regulatory compliance, streamline processes, and demonstrate their commitment to ethics and a culture of quality.

Forms Management Software for Cannabis IndustryForms Management

Cannabis has been cultivated by humanity from antiquity for medical use, recreational use, and as a source for seed oil and fibers. Also, it is used for easing symptoms of numerous medical conditions, including post-traumatic stress disorder, multiple sclerosis, cancer, Crohn’s disease, pain, and chemotherapy. The diverse medical potential depends on the complex chemical profile and environmental conditions such as mineral nutrients and water availability for plant development and function. Qualityze Material Compliance Management helps cannabis producers responsibly source the minerals required while meeting compliance. In addition, it helps ensure that their suppliers make timely declarations for conflict minerals to avoid risks and heavy penalties. When integrated with the audit management system, the solution enables cannabis producers to audit their suppliers to demonstrate compliance with applicable regulations.

Field safety Management Software for Cannabis IndustryField Safety Action Management

All industries have a responsibility to mitigate recalls, but they are particularly crucial when possible contamination of your products or errors in labeling threaten consumers’ health. There is even more need to focus on safety when immune-disabled persons are common consumers of an industry, such as cannabis. That’s where Qualityze Field Safety Management helps. It enables cannabis organizations to manage their post-market surveillance activities more proactively than ever. It further helps them mitigate recalls and prevent their recurrences. You can also gain efficiency in terms of regulatory reporting. The software comes with pre-defined templates for capturing important details. You can configure different forms and data templates to your business needs. This cloud-based solution features advanced inbuilt features to transform the way you manage recalls.

Incident Management Software for Cannabis IndustryIncident Management

Cannabis businesses need to pay special attention to safety and health due to the complex nature of the hazards present in the industry. Potential health and safety hazards are associated with cannabis cultivation, processing, and sale. Some hazards listed may not apply to all facilities. However, a given facility can have additional hazards not listed here. So, it would be best to implement a configurable incident management software like Qualityze that can be modified according to the individual business and regulatory standards. It also enables you to create desired categories of incidents. In addition, the exceptional in-built capabilities such as pre-defined templates, digital signature, and audit trail in the solution help reduce incident management and reporting process cycle time.

EBR Management Software for Cannabis IndustryEBR Management

A Batch Production Record describes how a batch of cannabis or cannabis product is manufactured or remedied. There is information about the ingredients used in batch production, who completed each step, a verification that the Master Manufacturing Protocol was followed, and how quality control processes were used to ensure safety in batch production records. Since virtual audits are now a common practice, quality managers are scanning hundreds of pages of reports for digital sharing with Health Canada. This means a lot of effort and time is wasted. The ideal solution would be Qualityze Electronic Batch Record Management, which allows you to connect your manufacturing inventory to your quality management program. Automating these administrative tasks will enable quality control and batch release to take center stage. The exceptional in-built capabilities, pre-defined templates, and configurable workflows help reduce the production process cycle time quality managers generally invest in creating and managing batch production records.

Why Choose Qualityze Enterprise Quality Management Solution for Cannabis industry?

Choosing Qualityze Enterprise Quality Management Solution will be a beneficial decision for the Cannabis industry because it has

Still Thinking?

Qualityze EQMS has a lot of value to offer to any organization with its customizable cloud-based software for Nonconformance Management, CAPA Management, Document Management, Field Safety Action Management, Change Management, Training Management, Audit Management, Inspection Management, Incident Management, EBR Management, Material Compliance Management, Forms Management, Supplier Quality Management, Customer Complaints Management, Permit Management, Calibration Management and Maintenance Management.