Qualityze Sets New Benchmarks Of Quality, Innovation, And Excellence With Two New Products!
Customer-centric business models are increasingly prevalent in this competitive environment. Qualityze is therefore all set to revolutionize quality, compliance, and process management in the future. With our Next-Generation Enterprise Quality Management Suite, we strive to prepare our customers for future challenges in competitive environments and to address traditional quality issues without worrying about technology. Our […]
Forms Management Solution: Enabling Enterprises to Easily Capture, Manage and Share Information Across All Your Organization
Businesses cannot rely on assumptions when making critical decisions. They need data. And one of the best ways to capture needed data is through a simple form. The ability to quickly create a standardized form helps you collect valuable information accurately and consistently, helping you make intelligent data-driven decisions.
From planning to execution, the process requires you to collect data. Relying on traditional paper-based systems costs time, money, and effort. So, it becomes even more critical to standardize your forms to gain better control over how information is captured, managed, tracked, accessed, and shared both inside and outside the organization.
Choosing the right Forms Management Software can be a challenging decision but Qualityze can help. Our Forms Management Solution simplifies managing your forms, their distribution, processing, and reporting. In addition, ensures that every piece of information captured through an electronic form is securely stored in the system.
Qualityze Forms Management integrates with your enterprise-quality systems to shorten process cycle time to share data where it is needed while improving the quality and accuracy of the data that is collected. As a result, productivity will significantly improve.
With Qualityze Forms Management System, you can standardize processes to:
- Create, share, and track forms more efficiently.
- Manage several types of forms in a centralized database.
- Configure forms for different business and regulatory requirements.
- Improve information sharing across the organization.
- Minimize administrative costs and efforts for repetitive tasks.
- Integrate with enterprise quality systems for controlled flow of information.
Forms Management Overview
Qualityze Forms Management is specifically designed to enable enterprises to manage form-related activities more efficiently. You can create, modify, share, and track all forms to capture valuable inputs – be it from customers, employees, suppliers, or stakeholders. With Qualityze Forms management, you can validate data against a database in real-time. The more data you can validate when it is collected, the better the data in your database. Additionally, the exceptional in-built features of the system let you sync data back into the system—without manual data entry.
With Qualityze Forms Management, you can effectively and efficiently:
- Store all the forms and critical information in a centralized database.
- Keep track of the forms’ status as and when required.
- Standardize audit checklists, supplier questionnaires, customer feedback forms, and more for consistent inputs.
- Support single-site and multi-site form management activities.
- Organize forms for different business and regulatory standards.
- Mitigate compliance issues.
- Manage access to forms that contain confidential information.
- Analyze form inputs for improved decision-making.
Create, Share, and Track Forms more Efficiently
Managing forms using paper-based systems is no longer a reliable and efficient choice. Qualityze Forms Management is a powerful solution for enterprises to create, share, and track forms more efficiently. In addition, it helps standardize the forms management process to reduce administrative time and efforts while ensuring consistency and accuracy of the information.
Qualityze is an intuitive and configurable solution that enables your team members to add or remove fields based on criteria or compliance requirements changes. It ensures that you collect the correct information to make critical decisions. The in-built capabilities like Audit Trail help you keep track of all the form-related details like Who filled the form, when, and more in a systematic order. It further helps maintain the competitive edge while cutting the costs to manage forms for single and multi-site operations.
Manage several types of forms in a Centralized Database
There are a lot of essential factors when it comes to forms management, such as their type, compliance regulations, and much more. And each form record contains multiple fields to capture necessary details about a product, process, supplier, facility, to name a few. Qualityze Forms Management Software helps you standardize data capturing processes for repeatable processes to maximize value and reduce investments. Qualityze Forms Management simplifies the process of managing, capturing, and accessing different types of forms on a centralized database, including:
- Purchase Order
- Design Transfer Checklist
- Supplier Evaluation Checklist
- Return Material Application Form
- Permit Renewal Form, and many more.
With all the forms in one place, enterprises gain better control of the information they collect, manage, and distribute daily. Furthermore, you never miss out on any critical piece of information due to a cloud-based platform that provides improved security for your data points.
Configure Forms for Different Business and Regulatory Requirements
With the constantly evolving compliance requirements and changing business landscapes, it has become even more critical to implement a configurable Forms Management Solution like Qualityze. It helps them manage the number of fields, frequency of the forms filled, consistency, and accuracy. Furthermore, the system has a built-in notification capability that alerts users about forms that need to be filled within a specified time. For example, companies often require their employees to fill out forms about the effectiveness of compliance training. The system will notify the employee about the same after the specified period. It helps companies understand whether they are moving forward in the right direction.
And storing all these forms securely in a centralized database helps demonstrate compliance with best practices, which is mandatory in regulated business environments. Moreover, the solution comes with electronic signature functionality for validating the forms. It ensures the user duly fills in all the necessary details. The advanced security features of the solution help set up controlled access to the customers’ confidential information captured on the forms.
Improve Information Sharing across the Organization
It is challenging to share critical information and forms using paper-based systems prone to damage or theft across the organization. But Qualityze Forms Management System takes all the worry out of the process and makes information sharing convenient for everyone. In addition, the intuitive interface lets your team manage form sharing more efficiently than ever.
Qualityze Forms Management Software Solution provides enterprises with a secure cloud platform to store all the data accessed anytime, anywhere. It is an integrated solution that provides you with more control over the information processed in your organization – be it for creating a nonconformance record or developing an effective resolution for quality issues identified. Experience the Qualityze difference today to simplify forms management and sharing. It improves data quality too.
Minimize Administrative Costs and Efforts for Repetitive Tasks
Qualityze Forms Management enables enterprises to standardize forms for purchase orders, audit checklists, invoices, shipping notices, and even inspection checks for consistent information. With a configurable workflow design, you can send forms for review and approval. It alerts you whenever approval is due, so you do not need to follow up manually. Furthermore, it speeds up the entire forms’ management process, so it does not take much administrative effort, money, and time.
Qualityze Forms Management Software also helps improve customer service because the critical documents—like complaint details and invoices—can be instantly accessed. When your employees gain better control of required information, they tend to be more productive and make better decisions. As a result, the organization gains operational excellence and increased market share.
Integrate with Enterprise Quality Systems for Controlled Flow of Information
Qualityze Forms Management Solution seamlessly integrates with the enterprise quality systems to ensure a systematic flow of information and informed decision-making. You can configure forms and their respective fields based on the changing quality requirements. For example, you can standardize forms for customer complaints that require immediate action and integrate the form with CAPA. So, every time the form is filled in, a CAPA gets created, and you can proceed with the investigation and resolution steps.
With the next-generation integration capabilities of our Forms management solution, you can manage information for all the critical quality processes in one place without worrying about its security. Experience the Qualityze difference with a quick demo right away.
Why Forms Management is Important?
You will find forms everywhere – in hospitals, banks, and every business you can think of. They are the most convenient way to capture valuation information from your customers, suppliers, partners, and even employees. Standardizing the Forms Management Process helps ensure that you capture consistent and accurate information at every data point. Furthermore, You will be able to easily access data, track costs and benefits of different forms, and manage their lifecycle.
The following are the main reasons why Forms management is essential:
- To improve productivity and reduce errors in information management processes using configurable workflow design.
- To facilitate better administrative control of the data captured every day.
- To standardize operations and minimize procurement, storage, distribution, and use costs.
- To maintain the accuracy of all business and compliance records
How does Qualityze Forms Management Help Businesses?
With Qualityze Forms Management Solution, enterprises can standardize their processes for capturing, managing, retrieving, sharing, and tracking crucial information for making informed decisions. In addition, you can use the solution to fill out compliance forms, so your team can stay productive and compliant.
With Qualityze Forms Management, you can
- Manage Forms for Different Functions in One Place
- Standardize Forms to Capture Information Consistently
- Ensure Proper Validation and Meet Compliance Requirements
- Integrate with Enterprise Quality Systems
- Store Forms Data Securely
Manage Forms for Different Functions in One Place
Managing forms is one of the fundamental yet important parts of any business since it helps gather valuable insights for intelligent decision making. Using a paper-based system can make the process time-consuming and inefficient. That is where Qualityze Forms Management comes into action. It helps create, manage, track, and share forms for diverse types of processes. It comes with a centralized database where you can securely store and access the forms. Also, you can configure the forms for different compliance requirements, especially when you operate globally. It is a much have component for your Quality Management System to maintain critical information in one place.
Standardize Forms to Capture Information Consistently
It is not about capturing quality information occasionally. Quality is a continuous process, and it should be reflected in every aspect of the business including forms management. Paper-based systems can make it difficult to capture consistent information while coping with changing regulatory requirements. But Qualityze Forms Management can make the process a lot easier. It helps standardize forms for every process so you can capture quality information consistently. Our configurable solution can easily adapt with the changing requirements without any hassles. If you want to standardize the repeatable Form Management Processes too, Qualityze is the perfect solution to opt for.
Ensure Proper Validation and Meet Compliance Requirements
Qualityze Forms Management comes with amazing in-built capabilities such as electronic signature that not only serves the need for validating the information, but also meet regulatory requirements. The system automatically stores the forms filled in a secure, centralized platform that can be accessed as required. Moreover, the audit trail functionality allows you to track the relevant form details including the date, owner, signing authority, and much more over a few clicks. Qualityze Forms Management allows you to manage and track all form filling dates and set early reminders that alert you to their upcoming arrival. As part of its implementation, the solution integrates this and associates’ entities with locations to comply with the regulations.
Integrate with Enterprise Quality Systems
The seamless integration capability of the Qualityze Forms Management makes it a truly worthy investment. It can be integrated with Nonconformance Management, complaints management, supplier quality management, and any other enterprise quality system that collects data every day. It provides your teams with more control and confidence in managing the customer data available without any security or data loss concerns. Furthermore, the integration capability of the system ensures greater flexibility and traceability. Qualityze is a one-stop solution for all your form management needs. Experience the difference with a quick demo right now.
Store Forms Data Securely
In the Qualityze Forms Management System, all form-related details are automatically stored in a centralized and secure database so that you can retrieve them anywhere, anytime. It saves time for organizations involved in getting licenses. You can also create audit checklists using the system. These forms can be configured to capture all the details you need, so you need not worry about missing anything. You can also ensure that only relevant documents are submitted to the authorities by regularly updating checklists. Due to advanced security controls, the solution helps ensure that only authorized people have access to the captured information.
Qualityze EQMS – The Enterprise Quality & Compliance Management Platform to Manage Business Information Globally
Implementing Qualityze Forms Management System allows enterprises to efficiently create, manage, and track a variety of forms in an organization. Using it will enable you to design forms according to different business and regulatory requirements, so your teams will be able to capture every crucial piece of information needed for smart decision-making. The alerts and notifications feature of the system lets users know that they need to file and share forms. The audit trail feature will allow you to track the details associated with each form. For each form record, the system assigns a unique reference number, which facilitates the quick search of the records. Moreover, the cloud platform offers advanced security features as a part of its offerings for security matters. The platform allows you to control who has access to the forms. Doesn’t Qualityze set a new benchmark in simplifying aspects of business operations, such as managing forms?
Forms Management is one of the integrated modules of Qualityze EQMS Suite that deliver industry-leading capabilities and functionality. Based on Salesforce.com, it provides increased flexibility, security, and performance. In addition, the system provides your team with greater control and confidence in managing key data points and their risks, so you do not make costly decisions.
With Qualityze next-generation Forms Management Software, you can manage critical business information securely and efficiently.