Qualityze’s Customer Success Strategy Shines in FeaturedCustomers Report
[Tampa, Florida, April 26, 2023] Qualityze, a leading provider of cloud-based quality management software, has been named a Rising Star in the 2023 Customer Success Report by FeaturedCustomers, a top reference platform for B2B software and services. The Rising Star award is given to vendors that have recently joined the FeaturedCustomers platform and have already […]
Forms Management Solution: Enabling Enterprises to Capture, Manage and Share Information Across the Organization
Businesses cannot rely on assumptions when making critical decisions. They need data, and one of the best ways of capturing it is through a simple form. The ability to create a standardized form quickly helps you collect valuable information accurately and consistently, allowing you to make informed decisions based on data.
From planning to execution, the process necessitates the collection of data. Relying on traditional paper-based systems costs time, money, and effort. Therefore, it is essential to standardize your forms to gain better control over how information is captured, managed, tracked, accessed, and shared within and outside the organization.
Choosing the right Forms Management Solution can be a complicated decision, but Qualityze can assist. Our Forms Management solution makes managing your forms, their distribution, processing, and reporting simpler. Additionally, it ensures the secure storage of each piece of information captured through an electronic form in the system.
Qualityze Forms Management integrates with your enterprise-quality systems to reduce process cycle time and facilitate the sharing of data where it is needed, simultaneously enhancing the quality and accuracy of the collected data. As a result, productivity will be significantly improved.
Qualityze Forms Management standardizes processes to:
- Create, share, and track forms more efficiently.
- Manage several types of forms in a centralized database.
- Configure forms for different business and regulatory requirements.
- Improve information sharing across the organization.
- Minimize administrative costs and efforts of repetitive tasks.
- Integrate with enterprise quality systems for controlled flow of information.
Forms Management Overview
Qualityze Forms Management is specifically designed to enable enterprises to manage form-related activities more efficiently. You can create, modify, share, and track all forms to capture valuable inputs – be it from customers, employees, suppliers, or stakeholders. With Qualityze Forms management, you can validate data against a database in real-time. The more data you can validate when it is collected, the better the data in your database. Additionally, the exceptional in-built features of the system let you sync data back into the system—without manual data entry.
With Qualityze Forms Management, you can effectively and efficiently:
- Store all the forms and critical information in a centralized database.
- Keep track of the forms’ status as and when required.
- Standardize audit checklists, supplier questionnaires, customer feedback forms, and more for consistent inputs.
- Support single-site and multi-site form management activities.
- Organize forms for different business and regulatory standards.
- Mitigate compliance issues.
- Manage access to forms that contain confidential information.
- Analyze form inputs for improved decision-making.
Create, Share, and Track Forms more Efficiently
Managing forms with paper-based systems is no longer a viable and efficient choice. Qualityze Forms Management is a powerful solution for enterprises to create, share, and track forms more proficiently. Moreover, it helps standardize the forms management process to decrease administrative time and effort while enabling consistency and accuracy of the information.
Qualityze is an intuitive and configurable solution allowing your team members to add or remove fields contingent on criteria or compliance requirements changes. This ensures that you collect the correct information to make critical decisions. The in-built capabilities such as Audit Trail help you keep track of all the form-related details like Who filled the form, when, and more in an organized manner. It further assists in maintaining the competitive edge while reducing the costs by managing forms for single and multi-site operations.
Manage several types of forms in a centralized database
When it comes to forms management, there are numerous essential factors to consider, such as the type of form, compliance regulations, and much more. Each form record contains multiple fields to capture the essential details of a product, process, supplier, facility, among others. Qualityze Forms Management assists in standardizing data capturing processes for repeatable processes to maximize value and reduce investments. Qualityze Forms Management makes it easier to manage, capture, and access various types of forms on a centralized database, including:
- Purchase Orders
- Design Transfer Checklists
- Supplier Evaluation Checklists
- Return Material Application Forms
- Permit Renewal Forms, and many more.
With all the forms in one place, enterprises gain better control of the information they collect, manage, and distribute daily. Furthermore, you never miss out on any critical piece of information due to a cloud-based platform that provides improved security for your data points.
Configure forms for different business and regulatory requirements
With constantly evolving compliance requirements and changing business landscapes, it has become even more critical to implement a configurable forms management solution such as Qualityze. This solution helps manage the number of fields, frequency of form submissions, consistency, and accuracy. Additionally, the system has built-in notification capabilities that alert users about forms that need to be filled out within a specified timeframe. For example, companies often require employees to complete forms about the effectiveness of compliance training. The system will notify the employee after the specified period, helping companies understand whether they are moving in the right direction.
Storing all these forms securely in a centralized database helps demonstrate compliance with best practices, which is mandatory in regulated business environments. Moreover, the solution comes with electronic signature functionality to validate the forms, ensuring that users duly fill in all necessary details. The advanced security features of the solution also help set up controlled access to the confidential information captured on the forms of customers.
Improve information sharing across the organization
Sharing critical information and forms using paper-based systems that are prone to damage or theft across an organization can be challenging. However, Qualityze Forms Management takes all the worry out of the process and makes information sharing convenient for everyone. Additionally, the intuitive interface lets your team manage form-sharing more efficiently than ever before.
Qualityze Forms Management offers enterprises a secure cloud platform to store all the data that can be accessed anytime, anywhere. It is a unified solution that grants organizations more control over the data processed – whether for creating a nonconformance record or developing an effective resolution for quality issues identified. Experience the Qualityze difference today to simplify forms management and sharing.
Minimize administrative costs and efforts for repetitive tasks
Qualityze Forms Management allows enterprises to standardize forms for purchase orders, audit checklists, invoices, shipping notices, and even inspection checks for consistent information. With a configurable workflow design, forms can be sent for review and approval. The system notifies you when approval is due, so there is no need to follow up manually. Moreover, it accelerates the entire forms’ management procedure, reducing much administrative effort, time and money.
Qualityze Forms Management also enhances customer service since critical documents, such as complaint details and invoices, can be accessed right away. When employees gain better control of the required information, they become more productive and make better decisions. As a result, the organization gains operational excellence and the opportunity to increase market share.
Integrate with enterprise quality systems for controlled flow of information
Qualityze Forms Management Solution seamlessly integrates with the enterprise quality systems to guarantee a systematic flow of information and knowledgeable decision-making. Forms and their associated fields can be configured based on changing quality requirements. For example, forms for customer complaints that require immediate attention can be standardized and integrated with CAPA. So, whenever the form is completed, a CAPA is created, and investigation and resolution steps can be started.
With the next-generation integration capabilities of our Forms management solution, all the critical quality processes can be managed in one place without worrying about its security. Experience the Qualityze difference with a quick demo today.
Why Forms Management is Important?
Forms are everywhere – hospitals, banks, and every business imaginable. They are the most convenient way to capture valuable information from customers, suppliers, partners, and even employees. Standardizing the forms management process helps ensure that you capture consistent and accurate information at every data source. Furthermore, you can effortlessly access data, track costs and benefits using different forms, and manage the form’s lifecycle.
The following are the main reasons why Forms management is essential:
- To improve productivity and reduce errors in information management processes using configurable workflow design.
- To facilitate better administrative control of the data captured every day.
- To standardize operations and minimize procurement, storage, distribution, and use costs.
- To maintain the accuracy of all business and compliance records.
How does Qualityze Forms Management Help Businesses?
With Qualityze Forms management solution, enterprises can standardize their processes for capturing, managing, retrieving, sharing, and tracking crucial information for making informed decisions. In addition, you can use tour solution to fill out compliance forms, so your team can stay productive and remain compliant.
With Qualityze Forms Management, you can:
- Manage forms for different functions in one place
- Standardize forms to capture information consistently
- Ensure proper validation and meet compliance requirements
- Integrate with enterprise quality systems
- Securely store forms data
Manage Forms for Different Functions in One Place
Managing forms is a fundamental yet essential part of any business, as it aids in collecting valuable insights for informed decisions. Utilizing a paper-based system can make the process lengthy and ineffective. This is when Qualityze Forms Management is useful. It helps create, manage, track, and share forms for various processes. It includes a centralized database for securely storing and accessing the forms. Also, forms can be configured for different compliance requirements, especially when conducting global operations. It’s an essential component of your quality management system, allowing you to maintain crucial information in one place.
Standardize Forms to Capture Information Consistently
Capturing quality information is not something that should be done occasionally. Quality is a continuous process, and it should be reflected in every aspect of the business, including forms management. Paper-based systems can make it difficult to capture consistent information while keeping up with changing regulatory requirements. However, Qualityze Forms Management can make the process a lot easier. It helps standardize forms for every process so that you can capture quality information consistently. Our configurable solution can easily adapt to changing requirements without any hassle. If you want to standardize the management of repeatable forms processes as well, Qualityze is the perfect solution for you to consider.
Ensure Proper Validation and Meet Compliance Requirements
Qualityze Forms Management features incredible built-in capabilities, such as an electronic signature, which not only meets the need for validating information but also adheres to regulatory requirements. The system automatically saves forms filled in a secure, centralized platform that can be accessed when necessary. Additionally, the audit trail functionality enables you to track relevant form details, including the date, owner, signing authority, and much more with a few clicks. Qualityze Forms Management helps to manage and track all form filling dates, setting early reminders to alert you of their imminent arrival. During implementation, the solution integrates this and associates’ entities with locations to comply with regulations
Integrate with Enterprise Quality Systems
Qualityze Forms Management’s seamless integration capabilities make it a great investment. It can be integrated with Nonconformance Management, complaints management, supplier quality management, and any other enterprise quality system that collects data regularly. This provides your teams with increased control and assurance in managing customer data without any security or data loss worries. Additionally, the system’s integration capability offers greater flexibility and traceability. Qualityze is an all-in-one solution for all form management needs. Experience the difference for yourself with a quick demo right now.
Store Forms Data Securely
Qualityze Forms Management stores all form-related details automatically in a secure and centralized database, allowing you to retrieve them from anywhere at any time. This saves time for organizations that need to get licenses. Additionally, you can create audit checklists using the system; these forms can be configured to capture all the necessary details, so there’s no need to worry about anything being missed. The solution also allows you to make sure that only relevant documents are sent to the authorities by regularly updating checklists. Advanced security controls help ensure that only authorized individuals have access to the captured information.
Qualityze EQMS – The Enterprise Quality & Compliance Management Platform to Manage Business Information Globally
Implementing Qualityze Forms Management allows enterprises to efficiently create, manage, and track a variety of forms in an organization. Using it will enable you to design forms according to different business and regulatory requirements, so your teams can capture every crucial piece of information needed for making smarter decisions. The alerts and notifications feature of the system lets users know when they need to file and share forms. The audit trail feature allows you to track the details associated with each form. For each form record, the system assigns a unique reference number, which facilitates the quick search and retrieval of records. Moreover, the cloud platform offers advanced security features as a part of its offerings for security matters. In short, the platform allows you to control who has access to which forms. Qualityze Forms Management sets a new benchmark for streamlining business operations, such as form management.
Forms Management is one of the integrated modules of the Qualityze EQMS Suite that delivers industry-leading capabilities and functionality. Build on Salesforce.com, it provides increased flexibility, security, and performance. In addition, the system provides your team with greater control and confidence in managing key data points and their risks, so you do not make costly decisions.
With Qualityze next-generation Forms management software, you can manage critical business information securely and efficiently.