GDPR Compliance

Qualityze leverages organizations GDPR Compliance for Improved Data Protection

A Quick Introduction to GDPR

GDPR refers to the General Data Protection Regulations that recommends organizations to keep the personal data of their customers protected for every transaction they make. Non-compliance to GDPR may cost an organization a relatively ample amount of money, especially for the European Union countries.

The companies not having standardized systems and processes in place may find it challenging to maintain compliance.

Broadly, GDPR works on seven fundamental principles to process data lawfully. Those principles include:

  • Lawfulness, Fairness, and Transparency
  • Purpose limitation
  • Data Minimization
  • Accuracy
  • Storage limitation
  • Integrity and Confidentiality (security)
  • Accountability

Why GDPR ?

The most straightforward answer to the need for GDPR is the user’s concern for data privacy. The European countries have more stringent rules about the usage of personal data of its residents than others. The GDR came into effect as an extension of the EU’s Data Protection Directive that was introduced in 1995. Since the directives are no more in use to store, collect, and transfer the data, the concern shifted to the new means of gathering information such as cookies.

Losing confidential data is the most significant and continuously growing concern. Even a study data proves that 62 percent of the people suffer their data due to a security breach. Moreover, people are quite informed and aware these days. They expect more transparency from the people handling their data.

Therefore, the businesses going ahead with digital transformations shall be more accountable for keeping the customer data protected daily. GDPR regularize this accountability to cover a broader spectrum of data security even for the time to come.

Different types of data that GDPR Protects

GDPR  protects all types of customer data, including the:

  • Neccessary information that reveals their identity, including name, address, and ID numbers.
  • Browsing information including IP address, cookie data, location, and RFID tags
  • Health-related information such as genetic data
  • Biometric data
  • Data regarding race or ethnicity
  • Political opinions
  • Sexual Inclination

How Can Qualityze Help you with GDPR Compliance ?

Qualityze helps organizations to meet GDPR compliance by providing them Smarter Quality Solution for:

1. Data Management

Though GDPR doesn’t define any particular means to collect and store information in an organization; you must have whereabouts of all the information that gets processed. Qualityze EQMS enables you to manage the critical information pieces through a smart document management system.

Qualityze document management solution enables you to have better control of data being processed and accessed with role-based access rights. It is a secure platform to keep yours and your customer’s data protected against unauthorized use.

2. Creating Policies and Procedure Documents

GDPR is all about having the right to process data based on individual preferences. Whether the user wants to share the information privately or delete it permanently from records, Qualityze EQMS leverages complete flexibility to the users to create, share, modify, access, or delete their data records anytime, anywhere.

Hence, Qualityze electronic document management system makes the process of creating policies and procedure documents standardized and streamlined.

3. Employee Training

One of vital components of GDPR compliance is communicating with your employees to keep them aware and up to date. You don’t just need to educate them about GDPR policies; you need to make them aware of IT compliances and data security. GDPR is about both technology and process improvements. Qualityze training management solution is a suitable solution for all such training needs.

It helps you manage training programs, schedules, assessments, and certifications to make the training process more effective and efficient than ever.

4. Validation

Validation is yet another important part of GDPR compliance. It requires organizations to perform continuous risk assessments on data collection and storage methods. Qualityze EQMS enables organizations to keep the validation process proactive and continuous, ensuring that all the data protection security controls are in place.

The new and advanced validation system of Qualityze helps organizations to maintain a pace with the dynamic work environments without any hassles.

5. Timely Notifications and Approvals

For GDPR compliance, you need to have a notification system for data breach situation. It should notify the authority personnel about the breach within 72 hours. In a similar timeframe, the breach needs to be communicated to the customer as well. A delayed notification is not considered as best practice. However, if some unexpected events occur, you must notify them with the reason for the delay.

Qualityze EQMS has in-built notification and alert capabilities that enable the organization to manage notifications, approvals, and other relevant alerts within the requisite timeframe.

6. Change Management

The changes in GDPR guidelines require organizations to manage change in their policies, processes, and systems accordingly. The manual system couldn’t the change processes efficiently as technological solutions. Qualityze Change Management Software system helps to streamline the organizational change processes, reducing the cycle times, and increasing efficiency.

Qualityze EQMS enables you to manage quality processes in a closed-loop system, aligning them strategically with the quality objectives.

7. Audits

GDPR has certain obligations for the organizations that need to be assessed regularly through audits. Planning and scheduling audit at a regular frequency may seem unachievable with manual filing and reporting systems. Qualityze resolves your audit process challenges, too, with its Audit Management Software.

Qualityze Audit Management Solution manages the end-to-end audit processes from scheduling to follow-up to ensure that your organization is meeting all the GDPR obligations.

With manual systems, you might find achieving GDPR compliance quite tricky. However, when streamlined through Qualityze EQMS, most of the compliance requirements can be easily accomplished without any operational challenges. Implementing such a robust quality management system (eQMS) can help you to manage varying aspects of compliance, such as:

  • Maintaining the integrity and security of the data collected.
  • Ensuring compliance with the best practices and tools.
  • Monitoring and managing the compliance efforts of suppliers.
  • Taking care of your employee training requirements.

Experience the Qualityze difference to meet GDPR compliance with improved privacy and security of the business-critical data since GDPR is likely to extend beyond the Eu region soon.