Inspection Management: A Simplified and Intuitive Way to Manage Complex Inspection Processes While Meeting Regulatory Compliance
Inspections are critical in maintaining product quality, regardless of industry or size. It requires extensive paperwork such as checklists, capturing Nonconformances of defective material, and much more. The traditional inspection processes may not be efficient and effective anymore. The revolutionizing technology trends require organizations to shift to a cloud-based Inspection management process to standardize their inspection processes to meet applicable regulatory compliance while eliminating product quality and supplier risks at the initial stages of production. It helps you save money, resources, and time while ensuring product quality.
Qualityze Inspection Management enables a end-to-end process management of incoming, pre-shipment, and production inspections while managing compliance risks. It fosters a culture of continuous improvement by ensuring timely reviews. Its advanced reporting tools provide quality teams better visibility on inspections while ensuring incoming material or components conform with the latest standards and guidelines.
With Qualityze Inspection Management, you can use standardize processes to:
- Setup Sampling Plans, Inspection standards, Inspection Types and Purchase Orders
- Perform Inspections
- Verify Samples’ Variables and Attributes
- Use Severity based sampling plan for more stringent inspection
- Generate a NC for samples that failed inspection criteria
- Evaluate Material Reinspection requirements
- Integrate with ERP systems for Purchase Order information
Inspection Management is a critical process of quality control since it involves measuring, examining, and reviewing materials against your standard requirements to ensure materials or components conform to the latest standards and guidelines.
Inspection Management Overview
The quality of a product depends on how useful, robust, and reliable your inspection management process is during its design and manufacturing stage. Performing inspections at different manufacturing process stages allows you to verify product quality before releasing it to the consumer. Qualityze Inspection Management (QIS) simplifies and manages the complexity of the inspection process easily and intuitively. You can conduct an incoming inspection, production inspections, pre-shipment inspections, or any other types of inspections as mandated by your process or regulatory requirement. Manage the sample size calculation by leveraging the pre-configured AQL table or create your own sample size. QIS helps organizations to:
- Initiate the Inspection
- Specify the Sample Inspection Plan
- Perform Inspection
- Identify Nonconforming Materials
- Re-inspect the Samples
- Digital Signature
- Audit Trail
- Notification & Alerts
Setup Sampling Plans, Inspection Standards, Inspection Types and Purchase Orders
With Qualityze Inspection Management System, you can prevent quality issues by performing the material inspection prior to production. The initiation step allows you to capture essential information about the product, such as:
- Inspection Type Name
- Inspection Standard
- Sample Plans
- Purchase Order Number
- Work Order/Batch Number
- Inspection Owner & others
Additionally, you can configure the new fields based on your business structure to capture the requisite information. Once you have completed the inspection initiation, you will get a unique system-generated reference number to track the remaining processes.
Qualityze Inspection Management allows you to standardize the inspection processes to prevent non-conforming materials from entering production or leaving your warehouse. Our intuitive system simplifies creating –ad-hoc tasks that you want to perform before or after the inspection of materials to ensure quality and safety.
With QIS, you can also schedule approvals for your inspections and adhoc tasks to have better control of the inspection. Wouldn’t you like to experience the most efficient way of managing inspection processes for effective quality control?
Verify Samples’ Variables and Attributes
Qualityze Inspection Management allows you to perform detailed inspections by verifying the variables and attributes for the number of samples specified at the initiation time. By entering the measurements in the selected columns, the system will match the entered values with the standard values to automate the inspection results as Pass or Fail.
QIS automatically stores all the inspection details you can use to reference your action plans, such as initiating an NC, discarding the materials, sending supplier feedback, and much more. With Qualityze, you can ensure that only conforming and compliant materials are passed onto the production process. It helps organizations to save costs of repetitive quality issues, especially the ones caused by defective materials.
Use Severity based sampling plan for more stringent inspection
With Qualityze Inspection Management, you can create and use the severity-based sampling plan for stringent inspections. The configurable workflows and forms make it simpler to customize sampling plans as per the applicable regulatory standards. It enables you to define AQL/LTPD I.e., the Acceptable Quality Level and Lot Tolerance Percent Defective to perform the stringent inspections efficiently.
Defining severity-based sampling plan ensures that the incoming materials are meeting both quality and compliance requirements.
Generate NC for the samples that failed the inspection criteria
Qualityze Inspection Management allows you to inspect every raw material’s conformity to identify the defective ones and enables you to initiate a nonconformance record with a click of a button. It makes the transition from one process to another smoother and efficient, keeping your team’s productivity unimpacted at the same keeping the traceability from inspection process to managing/documenting the non-conformance process.
You can initiate or override the NC based on the severity of the defects identified in a material.
Evaluate the Material Reinspection Needs
With Qualityze Inspection Management, you can also evaluate the need for re-inspecting the materials if you have identified any minor issues in the previous measurements. Reinspection can be performed, considering the uncalibrated devices used in the first iteration or double-checking the material before returning or discarding it.
Qualityze Inspection Management helps to inspect/re-inspecting the materials within a shorter time, so you consistently deliver quality products to your customers. It is the most simple and straightforward system to manage material inspection without any hassles.
Why Inspection Management Is Important?
Inspection management is an essential need to achieve product quality, safety, and compliance while reducing the chances of failures and overhead expenses. It encourages any organization to:
- Prevent unnecessary delays, failures, and costs.
- Ensure usage of the right resources in the production.
- Understand the underlying cause of issues and develop an appropriate action plan.
- Gain Deeper Insights through Detailed Inspection Results
- Enables to collect key data to evaluate performance of your supplier base
How does Qualityze Inspection Management Help Businesses?
Streamline Inspection processes in your organization to resolve job quality issues and show regulators that your quality policies work by creating flexible Inspection programs with Qualityze.
With Qualityze Inspection Management, you can
- Define Sample Plan and Inspection Standard
- Streamline Incoming, In-Process, or Outgoing Inspection
- Mitigate Supplier Risks
- Integrate with Existing IT eco-system
- Controlled Inspection Records and Data
Define Sample Plan and Inspection Standard
Qualityze Inspection Management comes pre-loaded with internationally recognized ANSI/ASQC Z1.4 (ISO 2859-1) statistical sampling standard. This standard ensures that a representative sample product is used instead of the one pre-defined by the supplier. Alternatively, you can create your sample plan for inspecting the product. When using the ANSI/ASQC Z1.4 standard to create your sample plan, the sample size, and acceptance threshold, the International Acceptable Quality Limit (AQL) matrix will be used. If required, you can also select different acceptance thresholds based on the severity of the characteristics that need to be inspected.
QIS enables you to establish inspection standards for raw materials, parts, components, etc., and includes their characteristics that need to be inspected. The characteristics are of two types – attributes (pass/fail) and variables (nominal and tolerance). With in-built integration of the Qualityze Document Management system, you can easily document reference drawings, artworks, and SOPs. You can further pre-define if you want to use the Ordered Quantity (based on Purchase Order), Received Quantity, Work-Order Quantity, or Lot Quantity to calculate the sample size during the inspection process, leveraging more flexibility.
Streamline Incoming, In-Process, or Outgoing Inspection
When an inspector is ready to perform the inspection at the receiving dock or manufacturing line, you can be confident that your inspectors are using the correct standard and characteristics for each product. QIS automatically displays the sample plan, sample size, acceptance threshold, and related documents for each lot to be inspected. It allows you to manage the inspection process smoothly and efficiently, ensuring compliance. With a unique user-interface and automatically displaying each sample’s result as you process them, you get a real-time indication of the inspection process.
Mitigate Supplier Risks
It is essential to realize that suppliers make mistakes and catching these mistakes early will be less costly to deal with. Qualityze Inspection Management helps identify critical suppliers and gives you the option to define different inspection standards, sampling plans, and severity based AQL for a critical material to reduce the risk and cost of quality. It allows you to switch the sample plan and the inspection based on the supplier’s historic performance, enabling you to optimize your suppliers’ base, eventually reducing or controlling the cost of low quality.
Integrate with Existing IT eco-system
Qualityze Inspection Management easily integrates with your existing IT Eco-system to complement the supply chain process. Integrate it with the ERP system for the purchase order, work-order, Lot information to be used during the inspection process. You can also send the data back to the ERP system to realize the received PO material as stock after a successful inspection or release of the final shipment.
Controlled Inspection Records and Data
Qualityze Inspection Management allows you to keep all the Inspection observations and the relevant action plans documented and securely stored on a centralized cloud platform. Keeping your Inspection processes documented helps maintain compliance with regulatory standards, including FDA (Food and Drug Administration) 21 CFR Part 11 and EU Annex 11(e.g., digital records and electronic signatures).
Qualityze Inspection Management – Managing Quality Inspections for Every Industry Flawlessly
Qualityze Inspection Management works for every industry, including – Hospitality, Manufacturing, LifeSciences, Pharmaceuticals, Medical Devices, Cannabis/Hemp/CBD, Nutraceuticals, Biologics, Biotech, Food and Beverages, Automotive, Aerospace, Defense and Logistics, to manage job-related Inspection programs while showing compliance with applicable regulatory standards.
Qualityze Inspection Management Solution comes with
- Centralized Database
- Pre-Defined Inspections Criteria
- Sample Plans based on AQL Reporting and Dashboards
- Automated Email Approval
- Alerts and Notifications
- Seamless Integration
- Chatter, and more.
Qualityze EQMS – The Enterprise Quality & Compliance Management Platform to Perform Inspections and Drive Continuous Improvements
Inspection management identifies the non-conforming materials that may result in expensive product recalls and lowered customer satisfaction. Qualityze Inspection Management streamlines inspection processes for efficient production while meeting compliance with the regulatory standards. The pre-defined checklists, alerts and notifications, reporting, and dashboards accelerate the inspection process cycle time, driving a culture of continuous improvements. Our solution work as an effective inspection management tool to ensure a proactive approach for managing product quality issues that significantly improve product quality, safety, and global compliance.
Qualityze EQMS Suite helps enterprises align their critical processes with their business quality objectives while mitigating operational challenges. Built on the most powerful and secure cloud platform, i.e., Salesforce.com, Qualityze provides unparalleled cloud benefits to manage all types of material inspections. We empower you to optimize your quality processes by giving you more control and confidence in addressing compliance, quality, and operational risks through timely inspections. It significantly reduces expensive product recalls.
Qualityze prepares you to succeed with a next-generation approach to identify non-conforming materials before they result in catastrophic consequences.