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[Tampa, Florida, April 26, 2023] Qualityze, a leading provider of cloud-based quality management software, has been named a Rising Star in the 2023 Customer Success Report by FeaturedCustomers, a top reference platform for B2B software and services. The Rising Star award is given to vendors that have recently joined the FeaturedCustomers platform and have already […]
Qualityze Material Compliance Management: Helping Enterprises to Streamline the Planning, Scheduling, and Execution of Compliance Assessments for Various Regulatory Requirements
Most companies need to evaluate their supply chains to comply with various regulations such as Conflict Mineral, Reach, and RoHS. A periodic review is necessary during due diligence and should be responsive to changing information regarding smelters and customer inquiries. Many companies would remove smelters considered high-risk from their supply chain. Nevertheless, companies can either remove or retain the smelter and should make this choice based on their policies and position regarding using conflict minerals from unethical sources.
However, performing the entire process manually is both time-consuming and labor-intensive. Implementing next-generation software like Qualityze to manage material compliance, periodic review of smelters used by their suppliers, documents, and reporting is the most innovative solution for enterprises.
The rapid change in industry regulations and standards makes it even more important for organizations to establish a strategy for compliance management. They should consider the design and nature of regulatory changes and their risk levels. By adopting the Qualityze Material Compliance Management solution, which is user-friendly and efficient, companies can respond better to changing regulatory requirements across the globe. Additionally, the solution helps stakeholders to view compliance across all supply chain tiers in real-time and understand how risk impacts their goals.
With Qualityze Material Compliance Management, you can use standardize processes to:
- Map all the supply-chain components in a centralized database.
- Track the changes in regulatory requirements for material compliance.
- Evaluate material compliance for different regulatory requirements.
- Improve communication with suppliers for effective risk management.
- Integrate with CAPA and Change Management to investigate and manage compliance related risks proactively.
- Integrate with Supplier Quality Management to ensure smoother supply chain processes.
Material Compliance Management Overview
Conflict minerals regulations call for increased transparency within the supply chain. Organizations that prepare for this type of regulation will have an easier time adapting to future regulatory requirements. A compliant supply chain can also translate into a more robust compliance program and process to meet evolving compliance requirements. Qualityze Material Compliance Management solution simplifies compliance management, tracking, and reporting activities.
With Qualityze Material Compliance Management, you can effectively and efficiently:
- Store all the supplier related components on a centralized database
- Efficiently track the smelter status as and when required
- Notify the suppliers for due reporting declarations
- Manage single-site and multi-site compliance requirements efficiently
- Perform audits to ensure compliance with applicable regulatory requirements
- Configure reporting declarations for different standards
- Manage compliance risks
- Maintain supplier compliance related documents
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Map all the supply-chain components in a centralized database.
For a better understanding of compliance, it is necessary to comprehend the relationship of all the supply-chain components including suppliers, sub-suppliers, materials, products, facilities and much more. Qualityze Material Compliance Management simplifies this for you by mapping all the supplier-related components in a centralized database, where you can easily track them.
- Supplier Details
- Supplier Contacts
- Smelter List
- Hazardous Substance list
- Product details
- Forms, and
- Attachments, and more.
By having all the information in one place, enterprises can gain a better understanding of every aspect of the product component’s quality and supply chain. This allows them to identify and eliminate risks more efficiently than ever before. Furthermore, the database enables you to store the documents that demonstrate compliance with Conflict Mineral, REACH, RoHS, and other regulations, serving as evidence to be produced during audits and regulatory checks.
Track the changes in regulatory requirements for material compliance.
Qualityze Material Compliance Management allows enterprises to update the smelter list and hazardous chemicals regularly, as the information is updated by regulatory agencies or third-party entities like RMI (Responsible Material Initiative). Additionally, the solution ensures that all incoming materials are of superior quality and adhere to the standard requirements.
Our user-friendly and configurable solution enables your team members to add or remove fields based on the changes in criteria for approved smelters. This ensures that you are always up to date with the changing regulatory requirements, helping maintain brand credibility and competitive advantage while reducing the costs of managing compliance for single and multi-site operations.
Evaluate material compliance for different regulatory requirements.
With Qualityze Material Compliance Management, you can regularly perform compliance assessments for different regulatory requirements to identify gaps and risks that need to be addressed immediately. Typically, these activities are carried out in accordance with various regulations at different intervals. Compliance with conflict minerals rule requires one assessment per year. In REACH and RoHS compliance, assessments, audits, and tests need to be conducted in response to any updates and changes in regulations. Qualityze can fulfill all such assessment needs based on the regulatory requirements you need to comply with, including California Proposition 65, FDA Latex, EU Medical device materials restrictions, Health Canada materials restrictions, US Ozone Depleting Substances, and much more.
As companies expand into new geographies, other factors must be considered, including changes to suppliers and business units. By utilizing all this information, a holistic compliance evaluation program for products and supply chain can be created using Qualityze Material Compliance Management Solution.
Improve communication with suppliers for effective risk management.
Qualityze Material Compliance Management helps organizations improve communication with suppliers on assessments, reporting declarations, testing results, compliance policies, documents, and processes. Our solution provides more visibility and traceability so you can respond to changing regulatory requirements in a timely manner.
Qualityze Material Compliance Management stores all data on a secure cloud platform, accessible anytime and anywhere. The integrated design of the solution streamlines critical processes, including compliance management, document management, risk management, reporting, declarations, and more, with minimal effort. Would you like to experience the Qualityze difference in managing your supplier quality, qualifications, certifications, and material compliance, all in one place?
Integrate with CAPA and Change Management to investigate and manage compliance related risks proactively.
Qualityze Material Compliance Management seamlessly integrates with CAPA and Change Management System to manage compliance risks effectively and implement necessary changes across the organization. It significantly reduces the efforts, time, and money the organizations typically spend on these processes individually. It also reduces process cycle time.
Having a systematic process to address issues and proactively manage changes ensures that your organization follows best practices to maintain a culture of quality. Our solutions come with an built-in notification feature that helps you inform everyone about upcoming change and plan their tasks accordingly.
Integrate with Supplier Quality Management to ensure smoother supply chain processes
Integrating Qualityze Compliance Material Management with Supplier Quality Management ensures streamlined supply chain processes. You can map all critical information such as chemicals, composition, materials, components, to supply chain information, including facilities, laboratories, suppliers, sub-suppliers, and smelters. This will help you make informed decisions for your business, for example, whether you want to continue business with a supplier sourcing materials from a high-risk smelter.
The integration capability of the solution helps you unlock the potential of consolidated data to manage compliance related risks more effectively and efficiently than ever before.
Why Material Compliance Management is Important?
Several regulations, such as RoHS, REACH, and the Conflict Minerals, call for greater supply chain transparency. Companies that prepare well for these regulations are better equipped to handle future regulatory developments. By obtaining a deeper understanding of the risks related to sourcing, they can also develop and implement a more robust supply chain compliance and governance program that can be expanded over time to manage compliance requirements. The following are the main reasons why Material Compliance management is essential:
- To improve the overall supply chain understanding for mitigating compliance risks effectively.
- To respond to changing regulatory requirements efficiently.
- To ensure safer products for the customers.
How does Qualityze Material Compliance Management Help Businesses?
By implementing a robust material compliance management solution like Qualityze, organizations can streamline compliance management and risk management, manage documents, and report on compliance across multiple locations.
With Qualityze Material Compliance Management, you can
- Perform Due Diligence to Ensure Material Compliance
- Utilize In-built Reporting Template for Material Compliance Declaration
- Identify, Investigate and Mitigate Compliance Risks
- Integrate with Enterprise Quality Systems
- Controlled Material Compliance Records and Data
Perform Due Diligence to Ensure Material Compliance
Managing material compliance, especially when dealing with conflict materials, is essential. As part of due diligence, you must ensure that your suppliers are sourcing from compliant smelters or vendors. Qualityze Material Compliance Management Solution helps you keep track of supplier sources to ensure compliance with applicable regulations.
It simplifies the process of due diligence for the materials you need for building a quality product.
Utilize In-built Reporting Template for Material Compliance Declaration
When an organization is small and does not have a lot of compliance data, simple tools such as spreadsheets may be adequate. However, as the business matures, the complexity of compliance data increases. In this situation, it becomes cumbersome to use spreadsheets to track material names, CAS numbers, substance names, and weight.
Qualityze Material Compliance Management with pre-built data templates, on the other hand, makes the process much more streamlined and structured. By using industry-standard templates (like the reporting template for conflict minerals), organizations can better understand compliance requirements and close compliance gaps. Additionally, these templates can be used to identify non-compliance areas and prevent their recurrence.
Identify, Investigate and Mitigate Compliance Risks
Businesses worldwide need to understand how local, national, and international laws impact supply chains and respond accordingly. Unfortunately, organizations are often scared of non-compliance, which causes them to react impulsively to new regulations without sufficient knowledge of how they apply. The result is panic and chaos. Keeping up with regulatory updates and changes will prevent this situation, and quickly assessing how these requirements apply to their supply chains will help organizations avoid compliance risks.
Qualityze Material Compliance Management is an integrated solution that helps you identify, investigate, and mitigate compliance risks in a timely manner.
Integrate with Enterprise Quality Systems
The integration capabilities of the Qualityze Material Compliance Management Solution makes it a worthy investment for helping the enterprises to remain compliant, competitive, and customer oriented. You can integrate our system with CAPA, Change, and Supplier Quality Management Solution to take a holistic approach towards compliance risks that could land you in severe consequences and heavy fines. It further helps you maintain a brand reputation and improve market share.
With seamless integration, you can leverage better control over the compliance data and processes to ensure the best practices are followed. This allows you to build a closed-loop system to drive continuous improvements.
Controlled Material Compliance Records and Data
The Qualityze Material Compliance Management System automatically collects all form details and stores them in one central location that is accessible from anywhere and anytime. Our solution makes managing compliance easier for organizations. When used in conjunction with your document management system, our solution enables you to create compliance-related checklists, ensuring that you have everything you need to demonstrate compliance with applicable regulations. These checklists can also be configured and continuously updated to reflect regulatory changes. The system has advanced security controls that only authorized users can access information and attachments. Furthermore, digital signatures validate the authenticity of the stored data.
Qualityze Material Compliance Management – Simplifying the Process of Managing Material Compliance Complexities!
Qualityze Material Compliance Management works across various industries, including Manufacturing, Lifesciences, Pharmaceuticals, Medical Devices, Cannabis/Hemp/CBD, Nutraceuticals, Biologics, Biotech, Food and Beverages, Automotive, Aerospace, Defense and Logistics, to manage Material Compliance related risks while demonstrating compliance with applicable regulatory standards.
- Centralized Database
- Configurable Forms
- In-built Reporting Templates (Such as Cobalt Reporting Templates, Conflict Minerals Reporting Templates, and more.)
- Intuitive Dashboards
- Automated Email Approval
- Alerts and Notifications
- E-Signature
- Seamless Integration, and more.
Qualityze EQMS – The Enterprise Quality & Compliance Management Platform to Manage Material and Product Compliances Globally
Businesses are constantly striving to create a culture of quality to avoid compliance risks. With increasing complexities, managing compliance with the materials outsourced from suppliers is also essential, especially when dealing with conflict materials. You often need a CRPT declaration from your suppliers to ensure compliance with all applicable regulatory standards. For example, if you are outsourcing materials from specific smelters, you must provide a declaration that it is an RMI-verified smelter. Qualityze Material Compliance Management simplifies and streamlines the entire process for you. Our solution is configurable so you can configure forms for different regulations, such as Health Canada materials restrictions, California Proposition 65, US Conflict Minerals, and more.
The Qualityze EQMS Suite features several integrated modules with unmatched functionalities. Using the most powerful and secure cloud platform, Salesforce.com, the solution offers complete flexibility, security, reliability, and performance required of a quality management system. In addition, it enables your quality team to address compliance risks more effectively with periodic audits, so you don’t end up paying fines or facing lawsuits.
Monitoring, managing, and mitigating risks is easier and more efficient with Qualityze next-generation Material Compliance Management.
Experience Qualityze Difference to Optimize Quality
Qualityze EQMS Suite enables you to maintain high quality standards while experiencing difference with:
Configurable Cloud-Based Platform
Qualityze Material Compliance Management is a next-generation solution with a very intuitive and easy-to-use interface. This cloud-proven software allows organizations to control better and manage their compliance and risk management activities as and when required with its configurable structure.
Adherence to Compliance Standards
Qualityze Material Compliance Management helps you align process workflows and configure reporting declarations for various applicable regulations such as 2011/65/EU RoHS Recast Restriction, US Conflict Minerals, California Proposition 65, FDA Latex, EU Medical device materials restrictions, 1907/2006/EU Regulation REACH SVHC, Health Canada materials restrictions, and much more.
User-Friendly Interface
Qualityze Material Compliance Management Software comprises a user-friendly interface that enables organizations to manage, track, and report all the compliance-related activities in a standardized and streamlined manner without requiring technical expertise. Our Material Compliance Management solution helps you ensure quality is aligned with compliance.
Ensuring Improved Visibility and Traceability to Mitigate Compliance Related Risks Efficiently
The Qualityze Material Compliance Management system becomes even more beneficial as requirements change, and new ones emerge because of its closely integrated yet configurable design. An example of this is Conflict Minerals, which can be identified using RMI data and supplier information, thus pinpointing those parts, components, and materials containing 3TGs (tin, tungsten, tantalum, or gold) and focusing on the relevant suppliers. By bringing together all the necessary data, our solution makes reporting more straightforward, even when reporting requirements dictate a specific format, like the CMRT (Conflict Mineral Reporting Template).
Our Material Compliance Management Solution supports multi-level and multi-site evaluation processes. You can keep track of all the relevant information, such as smelter lists, applicable regulations, forms, attachments, and more. This cloud-based system allows your organization to remain in control of its supplier data quality history.
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