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Customer-centric business models are increasingly prevalent in this competitive environment. Qualityze is therefore all set to revolutionize quality, compliance, and process management in the future. With our Next-Generation Enterprise Quality Management Suite, we strive to prepare our customers for future challenges in competitive environments and to address traditional quality issues without worrying about technology. Our […]
Qualityze Material Compliance Management : Helping Enterprises to Streamline the Planning, Scheduling, and Execution of Compliance Assessments for Various Regulatory Requirements
Most companies need to evaluate their supply chains to comply with several regulations such as Conflict Mineral, Reach, RoHS. A periodic review is necessary during due diligence and must be responsive to changing information concerning smelters and customer inquiries. Smelters considered high-risk would be removed from the supply chain by many companies. In any case, companies can remove or retain the smelter and should make this choice based on their policies and position regarding using conflict minerals from unethical sources.
However, performing the entire process manually is both time-consuming and labor-intensive. Implementing next-generation software like Qualityze to manage material compliance, periodic review of smelters used by their suppliers, documents, and reporting is the most innovative solution for enterprises.
The rapid change in industry regulations and standards makes it even more significant for organizations to establish a strategy for compliance management, taking into consideration the design and nature of regulatory changes and their risk levels. By adopting the Qualityze Material Compliance Management solution, which is user-friendly and efficient, companies can respond better to changing regulatory requirements across the globe. In addition, the solution helps stakeholders to view compliance across all supply chain tiers in real-time and understand how risk impacts their goals.
With Qualityze Material Compliance Management Software, you can use standardize processes to:
- Map all the supply-chain components in a centralized database.
- Track the changes in regulatory requirements for material compliance.
- Evaluate material compliance for different regulatory requirements.
- Improve communication with suppliers for effective risk management.
- Integrate with CAPA and Change Management to investigate and manage compliance related risks proactively
- Integrate with Supplier Quality Management to ensure smoother supply chain processes.
Material Compliance Management Overview
Conflict minerals regulations call for increased transparency within the supply chain. Organizations that prepare for this type of regulation will have an easier time adapting to future regulatory requirements. A compliant supply chain can also translate into a more robust compliance program and process to meet evolving compliance requirements. Qualityze Material Compliance Management solution simplifies compliance management, tracking, and reporting activities.
With Qualityze Material Compliance Management, you can effectively and efficiently:
- Store all the supplier related components on a centralized database
- Efficiently track the smelter status as and when required
- Notify the suppliers for due reporting declarations
- Manage single-site and multi-site compliance requirements efficiently
- Perform audits to ensure compliance with applicable regulatory requirements
- Configure reporting declarations for different standards
- Manage compliance risks
- Maintain supplier compliance related documents
Map all the supply-chain components in a centralized database
For a better understanding of compliance, you must understand the relationship of all the supply-chain components including suppliers, sub-suppliers, materials, products, facilities and much more. Qualityze Material Compliance Management System simplifies it for you by mapping all the supplier-related components in a centralized database wherein you can track:
- Supplier Details
- Supplier Contacts
- Smelter List
- Hazardous Substance list
- Product details
- Forms, and
- Attachments, and more.
Having all the information in one place enables enterprises to understand every aspect of the product component’s quality and supply-chain so they can identify and eliminate risks more efficiently than ever. Moreover, you can store the documents that demonstrate compliance with Conflict Mineral, REACH, RoHS, and other regulations in the database as evidence to be produced at the time of audits and regulatory checks.
Track the changes in regulatory requirements for material compliance
Qualityze Material Compliance Management enables enterprises to regularly update the smelter list and hazardous chemicals and others as this information is updated by regulatory agencies or third-party entities like RMI (Responsible Material Initiative). It further ensures that all the incoming materials are of superior quality and adhere to the standard requirements.
Our user-friendly and configurable solution enables your team members to add or remove fields, based on the changes in criteria for approved smelters. This means you are always up to date with the changing regulatory requirements. It helps maintain brand credibility and competitive advantage while reducing the costs of managing compliance for single and multi-site operations.
Evaluate material compliance for different regulatory requirements
With Qualityze Material Compliance Management Software, you can regularly perform compliance assessments for different regulatory requirements to identify the gaps and risks that need to be addressed on an immediate basis. Typically, these activities are carried out in accordance with various regulations at different intervals. Conflict minerals rule compliance requires one assessment per year. In REACH and RoHS compliance, assessments, audits, and tests need to take place in response to any updates and changes in the regulations. Qualityze serves all such assessment needs based on the regulatory requirements you need to comply with, including California Proposition 65, FDA Latex, EU Medical device materials restrictions, Health Canada materials restrictions, US Ozone Depleting Substances, and much more.
As companies expand into new geographies, other factors must be considered, including changes to suppliers and business units. By utilizing all this information, a holistic compliance evaluation program for products and supply chain can be created using Qualityze Material Compliance Management Solution.
Improve communication with suppliers for effective risk management
Qualityze Material Compliance Management helps organizations to improve communication with suppliers on assessments, reporting declarations, testing results, compliance policies, documents, and processes. Our solution provides more visibility and traceability so you can respond to changing regulatory requirements in time.
Qualityze Material Compliance Management Software stores all the data on a secure, cloud platform that can be accessed anytime, anywhere. The integrated design of the solution enables organizations to streamline all the critical processes including compliance management, document management, risk management, reporting declarations, and much more without any hassles. Wouldn’t you like to experience Qualityze difference to manage your supplier quality, qualifications, certifications, and material compliance all at one place.
Integrate with CAPA and Change Management to investigate and manage compliance related risks proactively
Qualityze Material Compliance Management seamlessly integrates with CAPA and Change Management System to manage compliance risks effectively and implement necessary changes across the organization. It significantly reduces the efforts, time, and money the organizations usually spend on these processes individually. It also reduces the process cycle time.
Having a systematic process to address issues and proactively manage changes ensures that your organization follows best practices to maintain a culture of quality. Our solutions come with an in-built notification feature that helps you to inform everyone about the upcoming change and plan their tasks accordingly.
Integrate with Supplier Quality Management to ensure smoother supply chain processes
Integrating Qualityze Compliance Material Management with Supplier Quality Management ensures streamlined supply chain processes. You can map all the critical information such as chemicals, composition, materials, components, to supply chain information, including facilities, laboratories, suppliers, sub-suppliers, and smelters. It will help you make informed decisions for your business. For example – whether you want to continue business with the supplier sourcing materials from a high-risk smelter.
The integration capability of the solution helps you unlock the potential of consolidated data to manage compliance related risks more effectively and efficiently than ever.
Why Material Compliance Management Is Important?
Several regulations, such as RoHS, REACH, and the Conflict Minerals, call for greater supply chain transparency. It is better for companies that prepare well for this regulation to handle future regulatory developments. By obtaining a deeper understanding of the risks related to sourcing, they can also develop and implement a more robust supply chain compliance and governance program that can be expanded over time to manage compliance requirements. Following are the main reasons why Material Compliance management is essential:
- To improve the overall supply chain understanding for mitigating compliance risks effectively.
- To respond to changing regulatory requirements efficiently.
- To ensure safer products for the customers.
How does Qualityze Material Compliance Management Help Businesses?
By implementing a robust material compliance management solution like Qualityze, organizations can streamline compliance management and risk management, manage documents, and report on compliance across multiple locations.
With Qualityze Material Compliance Management, you can:
- Perform Due Diligence to Ensure Material Compliance
- Utilize In-built Reporting Template for Material Compliance Declaration
- Identify, Investigate and Mitigate Compliance Risks
- Integrate with Enterprise Quality Systems
- Controlled Material Compliance Records and Data
Perform Due Diligence to Ensure Material Compliance
Managing material compliance, especially when you are dealing in conflict materials, is essential. As a part of due diligence activity, you must ensure that your suppliers are sourcing from the compliant smelters or the compliant vendors. Qualityze Material Compliance Management Solution helps you keep track of supplier sources to ensure you remain compliant with the applicable regulation.
It simplifies the process of due diligence for the materials you need for building a quality product.
Utilize In-built Reporting Template for Material Compliance Declaration
When the organization is small and does not have a lot of compliance data, simple tools such as spreadsheets may be adequate. However, the complexity of compliance data increases as the business matures. In this situation, it is somewhat cumbersome to use spreadsheets to track material names, CAS numbers, substance names, and weight.
Qualityze Material Compliance Management with pre-built data templates, on the other hand, make the process much more streamlined and structured. Using industry-standard templates (like the reporting template for conflict minerals) allows organizations to understand compliance requirements and close compliance gaps better. In addition, it is possible to use these templates to identify non-compliance areas and prevent them from recurring.
Identify, Investigate and Mitigate Compliance Risks
Businesses worldwide need to understand how local, national, and international laws impact supply chains and respond accordingly. Unfortunately, organizations are often frightened of non-compliance, which causes them to react impulsively to new regulations without sufficient knowledge of how they apply. The result is panic and chaos. Keeping up with regulatory updates and changes will prevent this situation, and quickly assessing how these requirements apply to their supply chains will help organizations avoid compliance risks.
Qualityze Material Compliance Management Software is an integrated solution that helps you identify, investigate, and mitigate compliance risks in a timely manner.
Integrate with Enterprise Quality Systems
The integration capability of the Qualityze Material Compliance Management Solution makes it a worthy investment for the enterprises to remain compliant, competitive, and customer oriented. You can integrate it with CAPA, Change, and Supplier Quality Management Solution to take a holistic approach towards compliance risks that could land you in severe consequences and heavy fines. It further helps you maintain a brand reputation and improve market share.
With seamless integration, you can leverage better control over the compliance data and processes to ensure the best practices are followed. It enables you to build a closed-loop system to drive continuous improvements.
Qualityze EQMS – The Enterprise Quality & Compliance Management Platform to Manage Material and Product Compliances Globally
Businesses constantly strive to create a culture of quality to avoid compliance risks. With the increasing complexities, managing compliance with the materials outsourced from the suppliers is also essential, especially when you are dealing with conflict materials. You often need CRPT declaration from your suppliers to ensure compliance with all the applicable regulatory standards. For example – if you are outsourcing materials from specific smelters, you must provide a declaration that it is a RMI verified smelter. Qualityze Material Compliance Management simplifies and streamlines the entire process for you. Our solution is configurable so you can configure forms for different regulations such as Health Canada materials restrictions, California Proposition 65, US Conflict Minerals, and more.
The Qualityze EQMS Suite features several integrated modules with unmatched functionalities. Using the most powerful and most secure cloud platform, Salesforce.com, the solution offers complete flexibility, security, reliability, and performance required of a quality management system. In addition, it lets your quality team address compliance risks more effectively with periodic audits, so you don’t end up paying fines or face any lawsuits.
Monitoring, managing, and mitigating risks is easier and more efficient with Qualityze next-generation Material Compliance Management.