Organizations need effective EQMS to manage their quality management processes efficiently while mitigating compliance and operative risks. A quality management solution ensures you have streamlined processes to maintain a balanced structure and achieve organizational efficacy. But, the advantages of cloud-driven QMS are still dominating.
However, having an EQMS doesn’t necessarily ensure that you will become a quality-focused organization. Because not all EQMS solutions help establish agile quality processes in your organization that are straightforward, easy-to-use, and scalable. If you will choose the wrong solution or implement the right solution in the wrong way, you may end up complicating your quality processes even more.
And, agile quality management solution is very significant for highly regulated industries including pharmaceuticals, biomedicals, and life sciences that have to evolve with ever-changing conditions in their marketplace i.e. new regulatory standards, and customer requirements.
How to ensure agile quality management?
Start with a cloud-driven quality management solution that can enable you to manage all the quality challenges with greater flexibility and easy implementation.
If your QMS is not cloud-driven, then read on to understand what makes the cloud – best solution.
7 Reasons: It’s Time for a Cloud-Driven QMS?
A cloud-based EQMS offers many advantages for modern-day organizations that need a scalable solution for hassle-free growth. Let’s look at the top 7 reasons why you should have a cloud-driven quality management solution in your organization.
Flexibility is quite a significant aspect of any software. The solution should be effective enough to allow you to do the automation of the processes like recording and documenting the problem occurrences, performing the corrective actions, and offering the change control environment. This is what standard workflow of quality management looks like, but there should be enough freedom to adjust such processes based on your preferences.
Flexibility available in this regard is simply invaluable. Hence, it’s important that you get a quality management system that is flexible enough to cope up with your existing processes while adapting to new changes every time there is a change in the processes. This is often one of the most important considerations to make before investing in a cloud-driven QMS as it can impact the functionality and costs in the future.
And, cloud-based quality management solutions are insanely flexible. They allow you to manage loads easily and efficiently without any on-site server interruptions. For in house, running out of memory due to server overload is quite common. On the other hand, you can simply add more memory on the cloud.
Scalability refers to the software’s ability to grow in direct proportion to the business without any interruption or impact on the functionalities. A business becoming more successful is likely to have growth as its next logical progression. The more will be your business success; more business you will tend to gain. This implies the need for more employees, more resources, and more locations to accommodate your growing progressions. This is possible only when you have a scalable EQMS implemented in your organization.
If you are looking for a cloud-driven QMS, make sure you consider its scalability as one of the topmost features to support the growth of your business, ensuring that you are never outgrown the system. Modern quality management solutions are more scalable because you can expand every part of the software including CAPA, Document, Change, Audits and employee training – as and when required.
A cloud-based EQMS is inherently scalable. It grows as your business grows. You need not worry about hardware or bandwidth limitations because you can add memory or increase bandwidth on the go, allowing you to focus on maximizing the performance. No more worries of increasing employees, systems, or offices, your cloud-driven QMS can take care of each of them.
You cannot limit the data that is coming into the organization on an everyday basis. This increasing data may hamper the organizational productivity by lowering the visibility to the important information over time. Needless to say, visibility makes an important part to foster change at the organizational level. It’s a simple equation – you cannot change something you cannot see. A cloud-based QMS is a perfect tool to resolve this issue for you with its advanced analytics and reporting feature.
Most of the cloud-driven QMS, today, are integration enabled that simplifies the process of reporting through automation. They allow you to fetch insights from different sections and departments using advanced reposting tools that allow you to create detailed reports in minutes. Some of the QMS even offers report templates so that you can gain insights on almost anything that requires improvement.
Also, the cloud offers ease of accessibility that allows you to browse important files, data, and information from anywhere, anytime. This allows you to manage the entire functionality on your fingertips. All you need is a good internet connection. Hence, get a cloud-based enterprise quality management system like Qualityze that increases your visibility through the important data from the collection your business has.
Focus on Core
The next generation quality management solutions are specifically designed to help organizations to streamline their business processes, improving the overall efficiency and productivity. More of the administrative tasks means less of the focus on the business core activities while the cloud-based QMS solutions are competent enough to take the administrative burden, saving users more time to focus on the core activities that boost the business growth.
In the cloud environment, a business is completely free from all the administrative tasks as nowadays solution providers take care of most of the things. Isn’t cloud-based QMS is the smart move for every business? It definitely is. Hence, make sure you go for a cloud-based solution if you are looking out for a quality management solution to take your business to a higher level – in terms of efficiency.
Choosing the right quality management software with cloud capability is important. This decision can make a huge impact to make or break your business. So, choose wisely and precisely to avoid the anomaly.
Eases the IT Resource Management Requirement
The traditional systems were more of IT-intensive tasks as they include the installation of the hardware, managing updates and upgrades, maintaining connectivity and backups. This is what you hardly need to manage with the cloud-based solutions. The cloud solutions offer a competitive edge because IT resource management is not required by the business. It is done by the service provider. A cloud-based solution never drains your internal IT resources.
No pressure on the internal IT resources implies a lesser burden because no new installations are required. This allows you to have cost savings as well. You need not worry about connectivity, IT infrastructure, or securing the hardware. A cloud-based solution doesn’t only lower the IT infrastructure costs; it also saves you from expensive in-house server installations.
Be sure to invest in a cloud-driven EQMS that requires less maintenance as many of the software providers offer free upgrades, updates, and technical support.
Better control with Standardize Configurable Workflows
Unlike traditional systems, you can gain a better control of workflows and other processes through a cloud-based quality management solution. it allows you to configure workflows as per your business needs. The cloud environment facilitates you to have a QMS with look and feel of your brand. You can simply add fields, comments, or other sections that your team is more familiar with.
Such an ability to control certain aspects of the software ensures a better interface to the quality management solution, which is likely to be more accepted by everyone in the organization. As they say- quality is everyone’s responsibility. You should have software that your team finds easy to access and operate. It will definitely help you have efficient operations in your organization.
Moreover, your team’s productivity will not be hampered much as they will quickly understand the functionality of the software, which is specifically configured.
Makes your Business Operations Future-Ready
As the future lies in AI and machine learning, the cloud-based solutions are the ones easily adaptable in nature. This makes them suitable for future solutions. Everything including technology is in the mode of evolution wherein you need a scalable and flexible solution that can meet your growing business demands in an easy and efficient manner. Undoubtedly, cloud-driven QMS solutions will work best here and, in the future, too. They will give you the required flexibility to adapt new things without any impact on ongoing functionalities.
These are just a few of the reasons you should consider in a cloud-based quality management solution that enables you to enforce a closed-loop of quality process that drives continuous quality improvement.
If you wish to know more about the cloud functionalities and why is it the future for the businesses, you can get in touch with the customer success team of Qualityze at 1-877-207-8616 or email us at firstname.lastname@example.org. We are always there for you.