A Brief Guide on Food and Beverages Quality Management

Food and Beverages Quality Management

Food and beverage products are susceptible in nature and are prone to contamination more than any other product. It becomes even more critical for food manufacturing and packaging companies to maintain the highest standards of quality.

Food and beverages are among those sectors where quality is much more valued than quantity. Even the customers will buy products from the company that they feel deliver the best quality food products. And a minor incident can change everything from tarnishing the brand image to downsize the profit margins. This is the reason food and beverage companies should have strict quality controls in place.

Importance of Quality Management in the Food and Beverages Industry

A single product that your customers deem substandard can drive them away from your product and indirectly bring down the level of trust of the brand.

A satisfied customer is an important asset for the company. He/She will not just buy your product repeatedly but also recommend it to other buyers within the network, which build the trust over the brand at a different magnitude.

Quality Management done right, ensures superior quality consistently, which puts you ahead of other competitors effortlessly. Quality is the only regular effort you need to put in for standing out from the rest.

A streamlined quality management process will also help achieve operational excellence by reducing the process cycle times, managing recalls effectively, and continuously improving the product and process quality.

Consistency is an art when it comes to food and beverages quality management. It could help retain customers, saving your marketing costs to attract new customers.

How to Streamline Quality Management Processes in the Food and Beverages Industry?

Streamlining the quality management processes in the food and beverage industry can be challenging, but here are some sure shot ways to address quality management challenges:

Make sure everyone takes responsibility for the quality

One of the common mistakes that businesses make is designating a particular department for quality. Instead, everyone in the organization should feel equally responsible for ensuring product and process quality. Only then it is possible to create a culture of quality in the organization.

Instilling a quality culture requires commitment from everyone in the team. Each team member should work in accordance with best practices, demonstrating professionalism and commitment to quality. Once the quality is considered as teamwork, maintaining consistency in product quality will be easier. Eventually, it helps minimizing product recalls and associated overhead expenses.

Redefine processes to drive continuous improvements

It is rightly said that “You cannot expect the different results from doing the same thing over and over again.” But businesses still feel resistant to change because it sounds unsettling. The only way to escape this resistance and drive continuous improvements is by standardizing the change process.

Food and beverage companies should emphasize changing their processes to tweak out the inefficiencies and improve the product and process quality.  To ensure that you are investing your time and resources on the right kind of changes, get your team involved since they manage the processes daily. And they can point out the right things with the best suggestions.

Furthermore, team involvement will encourage engagement.

Identify and leverage training opportunities for increased productivity

A food and beverage company must have strong leadership in place to achieve quality objectives and offer the right training opportunities to their teams. Good ideas can come from employees at all levels of the organization, but leaders must guide those ideas into actual quality policy. In addition, all employees need to be trained on the new processes and best practices they will be expected to use. Make sure your employees are trained on implementing the changes for a smoother transition.

You can effectively adopt new techniques and technologies for food quality control training. With this, you can provide a better product to your customers.

Related Articles: Workplace Productivity Depends on Employee’s Training and Development

The next-generation quality management solution, delivered on a cloud platform, is a one-stop solution to help you manage all the processes, as mentioned earlier.

The software can help you connect all the quality processes into a complete solution that will prepare your solution for all the competitive challenges with cloud platform benefits, including flexibility, security, and reliability.

Can a Cloud-Based QMS Help to Ensure Food and Beverage Quality?

The answer is simple Yes!

A cloud based EQMS is the most reliable solution to manage and maintain food and beverage quality. Unlike traditional quality management systems, you need not invest much of your time in organizing paper-based documentation. The new-age software comes with the integration capability to connect all the quality processes without any hassles.

Upgrading to software is the first step towards the more significant change you want to bring in food and beverage quality management. From managing material inspections to collaborating with your teams for informed decision-making, everything will become efficient with cloud-based enterprise quality management software. And you will not miss any compliance guidelines too. Isn’t that cool?

Next, we will look at the other benefits you can experience by using the software.

What are the Benefits of Using Cloud-Based EQMS Solution for the Food and Beverages Industry?

The food and beverage companies that have a quality management system in place generally have:

  • Better Business Processes
  • Culture of Continuous Improvements
  • Improved Customer Satisfaction
  • Better Decision-Making Process
  • Increased Employee Engagement
  • Improved Supplier Relationships
  • Controlled Overhead Expenses
  • Reduced Product Recalls and Waste
  • Better Compliance Management

Do you want to attain the highest quality and compliance standards for food and beverages while maintaining production efficiency and profitability? Use Qualityze EQMS Suite for Food and Beverages industry to manage, track, and monitor the quality and safety of products anywhere in the supply chain and comply easily with FDA, USDA, HACCP, and other applicable regulatory standards.

Using the Qualityze Quality and Compliance Management System, organizations can manage product quality, safety, or compliance issues across all production processes. With this cloud-based system, you can better control materials’ quality while preventing possible recalls from turning into costly production problems.

It automatically creates compliance audit trails and gathers the data into a centralized repository, which reduces regulatory compliance costs. The cloud platform enables you to track and access data up to the granular level and use that information to gain more visibility and control to protect your brand, market share, and reputation. It comes with electronic signature, audit trails, validation scripts, dashboards, alerts and notifications, superior reporting capabilities, and much more.

For more information, please get in touch with our customer success team at +1-877-207-8616 or email us at info@qualityze.com, and we will be there for you.

Revealed: Benefits of IATF 16949 Compliant QMS Software

Benefits of IATF 16949 Certified QMS Software

Automotive components manufacturers and suppliers may find it hard to expand their market share if their processes do not comply with IATF 16949 and other applicable regulatory requirements. In this post, we will look at the fundamentals of IATF 16949 and its benefits for organizations.

What is IATF 16949?

The IATF 16949 standard guides companies and enterprises to ensure consistent product quality and meet customer requirements. It also helps them continually improve their process approach for better quality and customer satisfaction. The IATF 16949 standard is generally used in conjunction with other ISO standards, including:

IATF 16949 – contains supplementary requirements specific to automotive quality management systems

ISO 9001 – specifies the requirements for a quality management system.

ISO 9000 – outlines the basic concepts of quality management

ISO 9004 – guides how to improve the efficiency and effectiveness of quality management systems

ISO 19011 – guides on internal and external audits of quality management systems

ISO 31000 – outlines the principles and guidelines for risk management

IATF 16949 is specifically modified to escape automotive industry challenges in various models, complex designs, increasing competition, and stringent compliance requirements. It helps them focus on defect prevention and waste reduction in the global supply chain while complying with statuary and regulatory guidelines. Due to this, automotive companies witnessed a consistent growth from 56% to 82% within a few years.

Even for the customers expecting their vehicles to be safer, reliable, innovative, and better performing, automotive companies maintain a competitive edge with a comprehensive quality management system that can help

  • Maintain defect-free supply chains.
  • Assess internal processes for regular improvements
  • Streamline and standardize change management processes
  • Provide compliance training to employees and suppliers.
  • Manage customer complaints more effectively and efficiently
  • Inspect the incoming materials and components.
  • Manage equipment calibration and maintenance schedules.
  • Manage critical documents without compromising security.
  • Demonstrate compliance with the regulatory requirements.

Let’s face it; the traditional quality management systems may not be effective and efficient to handle the modern automotive quality challenges. The disconnected quality systems can lead to traceability issues, thus impacting the organization’s decision-making ability.

It implies the need for implementing an IATF 16949 Quality Management Software that can help streamline all quality processes while complying with the applicable regulatory standards.

Benefits of implementing an IATF 16949 QMS Software:

Improved Brand Credibility and Image

It has become rather crucial for automotive companies to set up closed-loop quality management systems that use the internationally recognized standard IATF 16949. Even when business owners look for a service provider of QMS, they look for a solution based on IATF 16949 to attain a competitive edge without any restrictions.

Increased Customer Satisfaction

Creating an IATF 16949 compliant quality management system requires proper planning and streamlining processes that increase customer satisfaction. Standard practices like these ensure that you strive to meet the customer’s expectations. Improved customer satisfaction will lead to higher retention rates, increasing the likelihood of repeat business for you. Always remember – maintaining a loyal customer base depends on keeping them happy.

Process-Based Approach and Continual Improvement

You can maintain the sequence and interactions of the processes in a way that promotes efficiency, cost-effectiveness, and improvement by implementing an IATF 16949 QMS Software. Implementing the IATF 16949 certified Quality Management System also streamlines the global supply chain processes, thereby reducing waste and recalls.

Increased Employee Engagement and Empowerment

Employees are more engaged when they are involved in the improvement processes. It also increases their productivity. Training is one of the necessary means to boost employee engagement and productivity. An effective EQMS helps you to;

  • Define quality objectives for your team.
  • Communicate with your team more effectively.
  • Identify and organize the right training opportunities.
  • Review performance trends and continuously improve.
  • Collaborate and make better business decisions.
  • Improved Decision-Making Processes

The quality management solution aligned with IATF 16949 evidence-based decision-making enhances the decision-making ability of automobile companies. From investing in the right suppliers to implementing action plans, a QMS helps establish best practice workflows for every process. The data insights can make a significant difference in terms of improving quality in making critical decisions.

Create a Culture of Continuous Improvements

Quality management principles under IATF 16949 emphasize continuous improvement. As you adopt this culture to improve your processes and organizational output, you will discover effective, efficient, and cost-savvy ways, along with the ability to reduce the impact of problems and speed up recovery. In making this a continual process and striving to improve it every year, the company can see endless benefits.

Waste Elimination and Cost Savings

Using the IATF 16949 process approach, you can improve the efficiency of the processes where interactions take place. And, streamlining the process will reduce waste and recalls, resulting in cost savings.

Which Companies Should Implement IATF 16949 QMS?

Companies that want to offer products to the automotive industry will find it beneficial and necessary to implement IATF 16949 QMS Software Solutions. It helps them to deliver consistent quality products while achieving compliance with IATF and ISO 9001 requirements.

Related Article: What is the difference between ISO 9001 and IATF 16949

How to Choose Best IATF 16949 QMS?

Choosing the right IATF 16949 Quality Management System can be tedious due to the variety of online options. Here’s are few steps to guide through IATF 16949 QMS selection:

  • Know your requirements well.

Knowing your requirements will help you sort the suitable options for your business. An uninformed purchase could cost you more than expected.

  • Determine the knowledge and expertise of your solution provider.

It is crucial to know whether your solution provider has enough knowledge and expertise in the domain. Only then will they be able to deliver the right solution for your business-specific needs.

  • Ask for the platform and technology they use.

It is essential to ask your solution provider about the platform and technology used because it tells a lot about the reliability of the solution you are going to implement. Or you may end up risking your business-critical data to unauthorized users.

  • Evaluate the cost-savings precisely.

You must evaluate the cost-savings precisely because a software solution could include implementation costs, maintenance costs, technical support, and upgrade expenses. Consider all these aspects before investing in an IATF 16949 Quality Management System.

  • Cross-check their references.

It will help if you cross-check the references that your QMS provider shares. It demonstrates their credibility and trustworthiness.

  • Ask for a demo for detailed insights.

You must ask for a product demo or trial to get more insights into the solution. Most importantly, its user interface. It will help you choose a quality management solution that your team can quickly learn and use.

  • Stick to the compliance requirements.

Last but not least, it is all about meeting the compliance requirements. Ask your provider how the solution will help meeting compliance and quality requirements. Is the solution integration-enabled? When it comes to compliance, you must have your data stored and secured in one place for improved decision-making.

If the selection process looks time-consuming, we have a time-savvy recommendation for you. It is Qualityze EQMS Suite.

The Qualityze Enterprise Quality Management Solution helps meet your quality, compliance, and regulatory requirements by leveraging industry best practices with standardized, repeatable processes through easy-to-configure, predefined workflow templates. Our integrated design connects all the QMS processes for a complete solution.

Qualityze EQMS Suite is specifically designed to align its processes with quality objectives and strategic metrics. We aim to improve organizations’ maturity and prepare them for competitive changes with Smarter Quality Solutions.

Qualityze, built upon the world’s most secure and reliable platform, Salesforce.com, enables your quality teams to manage end-to-end quality processes from anywhere around the globe.

Are you ready to transform your business QMS into a quality decision-making engine?

Get in touch with our customer success team at info@qualityze.com or call us on 1-877-207-8616, and we will be right there for you.

Impact on Construction Quality Management Due to COVID-19?

Impact on Construction Quality Management Due to COVID-19

COVID-19 has affected many sectors, including construction. The experience provided an opportunity for us to look at construction quality management and how organizations can cope with social distance and the threat of a virus – not to mention the losses in capacity and operations resulting from them. By implementing better collaboration and innovation, the sector can recover from the impacts of the Coronavirus, operate more productively, and better prepare for unexpected risks in the future.  

It is an undeniable fact that COVID 19 has negatively impacted businesses. The stay-at-home orders, social distancing norms, and other disciplinary actions added to the business continuation challenges.

Despite this, construction has found itself in a somewhat stronger position than most other industries. All but one state has declared that public infrastructure and COVID-19 relief projects are vital and should be continued.

As a condition for continuing significant construction projects, all parties must put measures to mitigate the impact of COVID-19. To help those in the construction industry accomplish that, here are some tips:

1) Ensure Best-Practices to Contain the Coronavirus Spread

Construction sites must follow best practices like social distancing norms to contain the spread of Coronavirus. Additionally, they should manage work schedules so that there shouldn’t be many people on the site at one time. With lesser people a day, it would become easier to practice social distancing.

The best practices are not just limited to social distancing; there should be proper sanitation stations on the construction sites. Even the tools that workers use should be disinfected, or you should provide appropriate training (instructor-led) and instructions to your workers on maintaining hygiene as much as possible. Designate a team to supervise and manage such training needs in all the business units quickly and compliantly.

Related Article: 7 Signs You Should Seriously Take an ‘EQMS Way’ of Managing Your Training Requirements

2) Meet Compliance with Safety Measures

It is necessary to implement all the social distancing measures and sanitation requirements strictly. For this reason, a construction site’s manager must assign workers to help monitor their compliance.

The monitoring team must document any health or safety issues that may arise in addition to tasks such as temperature checking with non-contact thermometers. Additionally, they can periodically check whether workers maintain social distance and sanitation while on site since they are prone to forget the rules set forth. A cloud-based document management solution works best to share information flexibly and securely across the organization, regardless of the geographically dispersed business units. Have you documented the safety measures yet?

3) Keep The Contingency Plan Ready

Construction workers on site are at risk of falling ill with COVID-19, which has proven to be a highly communicable disease. Whenever anyone exhibits symptoms on a construction site, a contingency plan must be in place to address the issue. But be sure that you make this decision in a way that won’t seem discriminatory or retaliatory when you return the worker to the office or maybe even when he seeks immediate medical attention. As an employer, you must always protect your workers’ rights.

Prepare a contingency plan with your HR and compliance officers to ensure that everything is handled fairly. You can also seek approvals from top management. And all this can be managed using a cloud-based QMS that enables your quality teams to streamline critical processes and meet compliance.

4) Keep Your Teams Informed

Globally, COVID-19 is an unfamiliar disease. The virus is still pretty mysterious, and whatever we know now about the virus might no longer be accurate in a few months.

As information is critical during Coronavirus, you must update everyone, including stakeholders, suppliers, and workers involved, about the social distancing measures and the status of the construction project itself,

Amid the COVID-19 threat, put your best foot forward to provide the safest working conditions possible to everyone on the site of your construction project. In addition to the tips listed above, take advantage of government guidelines to ensure the safety of everyone involved in your construction project. Coordination among all parties will enable the construction industry to manage the COVID-19’s impacts effectively.

5) Make Use of Technology

Take full advantage of the capabilities of project management platforms to facilitate remote working and make cloud collaboration and digital capital products the norm for projects.

Despite the challenges the construction sector has faced over the past few months. The only way to maintain long-term resilience lies in collaboration with more uncertainty ahead, says Construction Leadership Council (CLC). 

Therefore, it is still possible to recover the construction industry by transforming processes with new ideas and increasing collaboration between teams.

If we wish to discover new methods of doing things, technology and digital systems will play a significant role. The construction quality management system plays a pivotal role in facilitating this new collaborative approach and ensuring that quality, risk, and compliance are managed.  

Using Qualityze EQMS Suite, you can store and conveniently access all necessary data and documentation in a centralized location. For example: 

  • Using the supplier module, you can manage your supply quality digitally, ensuring the status of records and compliance details always stay up to date. 
  • Using the risk management tool, you can make more informed decisions 
  • Implement an effective CAPA Management System to identify the root cause of the problems and develop preventive and corrective actions accordingly.
  • Using the audit module will help you identify and assess the inconsistencies through the system 
  • The inspection management solution will help ensure the quality of raw materials used in the construction project.
  • Take care of documentation online with electronic signature and Watermark capability to meet compliance with document management module. 

Implementing standardized, repeatable processes based on industry best practices, Qualityze Enterprise QMS helps meet your quality, compliance, and regulatory requirements. The integrated design of Qualityze ties together all the QMS processes. 

It enables you to transform your business QMS into a quality decision-making engine. Regardless of their team size and their geographical locations, you can perform quick real-time analysis of quality data collected with analytics and reporting, immediately notify quality teams of upcoming Reviews, Audits, Training sessions, Follow-ups, Actions, Approvals, and Change Implementations.

Qualityze is built on Salesforce.com, a globally trusted and secure platform that lets your quality teams manage end-to-end quality from anywhere in the world. Experience the Qualityze difference to manage and optimize quality by requesting a free demo today.

If you want to know more about our construction quality management software and how it can streamline your COVID post-implementation operations. Get in touch with our customer success team at +1-877-207-8616 or email us at info@qualityze.com, and we will be there for you.

AUDIT MANAGEMENT: Fundamentals That You Should Know!

Audit Management Fundamentals

Quality audit is an indispensable tool to measure the effectiveness of a quality management system implemented in the organization. It helps identify and eliminate the system inconsistencies that could lead to nonconformances, noncompliance, defects, deviations, and product recalls. Furthermore, you can save a significant amount of money, time, and resources.

If you are a quality manager, you might understand the significance of audits to drive continuous improvements and foster a culture of quality within the organization. The systematic investigation of how successfully your quality processes, procedures, and policies are implemented helps you focus on problem areas and achieve quality objectives more efficiently than before.

Despite being an integral part of a quality management system, many enterprises overlook audits. They consider audits as a lengthy and costly exercise. It is usually at this point that they give up trying to achieve operational excellence. 

Why It Is Important to Perform Audits?

As already discussed above, audits help organizations to improve continuously.

But there is much more value that audits drive. Audits help assess and verify the processes, systems, and products’ quality in accordance with applicable regulatory standards to identify non-conformance, process issues, and corrective actions.

Properly documented and maintained, audit reports often demonstrate your organization’s commitment to quality and best practices. You can share audit information across all the departments and business units to ensure consistency.

Therefore, audit enables organizations to:

  • Assess the effectiveness of internal process controls.
  • Promote best practices throughout the organization.
  • Achieve compliance with regulatory standards.
  • Identify and eliminate operational inefficiencies to reduce waste.
  • Review IT initiatives, systems, and technologies.
  • Providing valuable insights for improved decision-making.
  • Assess resource utilization practices.
  • Identify cost-saving opportunities.
  • Assist management in resolving cross-functional issues.

Related Article: A Quick Overview of ISO 19011:2018 Guidelines for Audit Management Systems

What Are Different Types of Audits?

Primarily, there are three types of audits including.

  1. Process Audits
  2. Product Audits
  3. System Audits

Process audits are designed to verify the effectiveness of the business’s processes against the specified requirements. It also includes examining the effectiveness of the process controls as defined in work instructions, flowcharts, and other controlled documents. These audits prepare organizations to succeed by improving continuously and developing a culture of quality.

Product audits are specifically designed to examine a product’s conformance against the specifications, customer requirements, and applicable performance standards. These audits help maintain consistent quality products, eventually helping companies to gain customer confidence and loyalty.

System audits are specifically designed to examine the effectiveness of the quality management system implemented in the organization. It evaluates the objective evidence and quality records documented and maintained in the organization.

How to Perform Audits Effectively?

The audits play a vital role in quality management. Here is how can you put them into practice effectively;

Provide thorough training to your employees. As a first step, make sure your team is well versed in quality and auditing practices. It requires proper training initiatives. You will be halfway there if you train your team on standard operating procedures, policies, and procedures. You can utilize a cloud-based training management software solution to design and provide flexible training programs for your employees.

Ensure that your managers put quality first. The management and supervisory staff are crucial in maintaining consistency in product quality, safety, and reliability. Quality standards should be a priority for them, and they should foster a culture of quality. They can continuously perform the audits regularly to evaluate their teams’ performance and ensure that all quality policies are being followed.

Invest in the right tools. Your staff will not be able to perform audits efficiently using a paper-based auditing system, nor will it provide traceability and visibility of the information required for decision making. It is better to use a cloud-based system like Qualityze Audit Management, which allows you to track, monitor, and eliminate inconsistencies. Your staff will be more likely to audit if it is easier to do so.

Consistency is key. You will come across discrepancies if you only apply the rules half of the time or use different measurement methods every time you conduct an audit. Be as consistent as possible when evaluating the product or process quality.

Find out what went wrong. The auditing process can occasionally fail, either because of a human error or disconnected information systems. You should perform a critical analysis to figure out what went wrong—and make significant improvements accordingly.

5 Common Audit Management Challenges That Enterprises Face

The five common challenges that enterprises face with quality management include:

  1. The audit processes and systems are not connected with the quality systems, making it difficult for them to trace the audit data and records from previous years.
  2. The audit checklists are either paper-based or are not customizable. It increases the chances of missing out on essential requirements. You cannot change the checklist elements easily.
  3. The audit processes are time-consuming. They could take enough time from the employees’ productive hours.
  4. The audit reports are not insightful, hence keeps you from making informed and better business decisions to implement corrective action or a procedural change.
  5. The traditional audit checklist comprises of unnecessary elements that are no longer required.

How to Overcome Audit Management Challenges?

One of the best ways to overcome the audit management challenges is to upgrade to a next-generation audit management system that can help streamline end-to-end audit-related processes while maintaining compliance.

You can easily find effective, cloud-based audit management solutions that come with an easy-to-customize, pre-defined audit checklist to make auditing product and process quality simpler and efficient. The cloud platform also provides flexibility to your auditing team for conducting organization-wide audits without any traceability issues.

The innovative tools for audit management also comprise advanced reporting and dashboard capabilities. Also, the new-age software solutions come with integration capability to connect with your existing business applications and give your better control of quality records. You can quickly and easily generate audit reports from any required timeframe to make improved decisions on implementing the corrective actions or processing a long-due change.

All in all, an audit management software solution is the one-stop solution to overcome all the traditional and common audit management challenges.

Lacking Time to Search from Scratch?

You may not have enough time to scroll through a variety of audit management solutions available online.

Guess What?

We have a quick recommendation for you!

It is Qualityze Audit Management Solution.

Qualityze Audit Management manages compliance and risk with end-to-end process management of internal and external audits. Qualityze Audit Management enables organizations to:

  • Implement Industry Best-Practice Audit processes
  • Improve Audit Efficiency and Reduce Cost
  • Effectively Manage Audit Findings 
  • Enhance Visibility of Audit Results
  • Drive Continuous Process Improvement

Effective and timely audits improve product quality and safety while ensuring compliance throughout the supply chain.  Qualityze Audit Management’s configurable workflow streamlines the audit lifecycle, allowing auditors to create, schedule, and perform audits more quickly than ever before.

You can leverage the exclusive features, intuitive user interface, and capabilities such as digital signature, audit trail, audit calendar, pre-defined checklists, audit scheduler, offline capability, and much more with Qualityze.

If you want to experience Qualityze difference in managing quality audits, you can contact us on 1-877-207-8616 or write to us at info@qualityze.com, and our customer success team will be right there for you.

Employee Training Management System: 7 Critical Features you Should Look for

So, you have finally realized the need for an effective employee training management system to enhance employee competency and improve organizational productivity. You must understand that acknowledging the need is just a first step.

A significant journey is yet to be made, i.e., selection of the right training management system.

Some of you might not find investment in training management system a worthy one., especially in the challenging time of Pandemic. A quick look at the statistics may help you decide.

According to the 2020 Training Industry Report,

Since the COVID 19 started taking a toll on business, there has been a significant decline in the overall expenditure. Surprisingly, the average training expenditures of large enterprises increased from $17.7 million in 2019 to $22 million in 2020.  Also, training expenditures increased this year to $29.4 billion from $23.8 billion in 2019. This percentage is likely to increase even more in 2021 due to increased emphasis on quality.

So, prepare and upskill your employees for upcoming challenges before those challenges take a toll on your business. You will need an effective training management solution to train your geographically dispersed workforce on quality-first industry best practices.

This post will highlight the seven critical features you should watch for while selecting the employee training management system. It will help you make an informed purchase that will improve your employee competency, filling their skill gaps effectively.

Seven Critical Features You Should Look for in a Cloud-Based Training Management System

1. User-Friendly Interface

The most fundamental requirement for choosing the right training management software is a user-friendly interface. It should be easy-to-use for every type of user – with or without technical expertise. It is, in fact, a must-have if you want your employees to focus on learning new things and getting upskilled rather than spending their productive time merely using the software.

You can easily find a variety of cloud-based training management solutions with intuitive interfaces online. Make sure you take a demo, along with some selected team members, to figure out if the solution works for your employees. Some solutions even have a one-week trial available. Leverage the advantage to make the appropriate selection.

2. Advanced Reporting and Analytics

Tracking employees’ progress is crucial when it comes to training since it reflects the effectiveness of training programs. Reports are an excellent way to keep track of employees’ engagement and training effectiveness. You can configure the report in the desired structure to focus on insights that matter and improve decision-making. Reports also help demonstrate best practices you have implemented for your employees’ training, especially when regulatory authorities or auditors want to see them.

The well-structured reports make it easy to track training success while helping you to meet compliance. So, you should pick a powerful training management tool that leverages your full potential of reporting and analytics to track employee progress and make informed business decisions.

3. Configurability

Although you have plenty of options for training templates, make sure the software you choose is configurable. It enables you and your quality managers to create and format training programs as desired. For example, specific training requires employees to take assessments to get the certification, while some need simple read and signoffs. So, your training management system should provide you with options to easily configure different training programs with/without assessments.

A configurable training management solution enables you to design, modify, and delete courses suitable to your business needs and compliance requirements without creating a fuss for you and your employees.

4. Third-Party Integration

Third-party integration is another crucial aspect to look for in a training management system. For example, if you will integrate with your existing document management system, it will become easy and efficient for you to create document-based training. You can further define the training requirements of SOPs, procedures, and work instructions. Utilize refresher training options and define pre-requisites to enhance training requirements.

Also, integrating the employee training management system with the existing quality system enables you to drive continuous improvements more effectively than ever while building a culture of quality. Make sure to select an effective training solution that is seamlessly integrated with your existing business systems.

5. Compliance and Certification

Tracking compliance is the top-most priority for organizations integrating training programs. It would be best if you go for a training management solution that tracks all the training-related activities so that you can maintain quality records for audits and regulatory inspections. Generating certificate plays a vital role in engaging and motivating your employees. It not only boosts your employee confidence but also reflects the brand priorities accurately.

You must opt for a training management solution that fulfills your requirements for compliance and certification while bridging the skill gaps.

6. Flexibility

The post-covid work environments strive for a cloud-based training management solution that can serve the employee training requirements at their respective locations. It provides your team greater flexibility to complete their training at any time without hindering their regular tasks. Most importantly, the employees can collaborate with their colleagues and instructors regarding training issues they experience.

Make sure you choose the right cloud-based training management solution that provides your employees and trainers greater flexibility to manage their training schedules and other relevant activities with ease.

7. Insightful

An ongoing online training initiative will require periodic evaluations of your employees to address any knowledge gaps or re-training when necessary. Therefore, your training management solution must support a broad scope of assessment methods. It should include built-in tracking monitoring, notifications, and re-training reminders so you can see when someone needs to retake training at a specified time. To automate the compliance training process, the system should be configurable and send notifications about compliance training opportunities to users when they need to take them.

Be sure to select a training management solution that provides you with valuable insights and enables you to make informed decisions.

I hope this list of features will help you evaluate the right training management software for your organization.

A Quick Recommendation

Considering the ongoing scenario of work from home, you should go for a cloud-based training management system like Qualityze that can streamline all the training-related processes from enrollment to certification.

Qualityze training management is a cloud-based, intuitive, and comprehensive solution designed for managing, executing, and maintaining your organization’s training programs. It enables your training team to keep track of all training essentials in one place, including certifications, qualifications, and training records, so that you may remain compliant with internal and external regulations.

With powerful analytics and reporting capability, Qualityze allows you to perform trend analysis and gap assessment to proactively respond to training requirements that drive continuous improvement and regulatory compliance.

Settle Only for the Best!

You can undoubtedly find many options of Employee Training Management System online but keep your focus on the key features to make an informed purchase.

In addition to the critical features discussed above, you may have specific business requirements to meet with a training management solution. Do not forget to add those to your list of considerable factors.

Merely researching for the options will not help make the right purchase. Make sure you take a demo tour for the best options. A virtual tour will give you real-time insights into software features and functionalities, especially ease-of-use for your teams. After all, this is an investment meant for your team’s increased productivity and efficiency.

Settle only for the best training management solution to improve employee competency!

If you want to know more about the benefits of a training management solution, please contact our customer success team directly at +1-877-207-8616 or email us at info@qualityze.com, and we will be there for you.

Advanced Reporting and KPI Dashboards: Encourage Better Decision Making

Dashboards assist clients with the comprehension if an interaction, office, or undertaking is running efficiently. Utilizing key execution pointers (KPIs), measurements, and supporting diagrams, administrators can undoubtedly follow if the group is meeting the objectives and targets. Chief or execution dashboards are altered to contain data that clients discover welcoming because they made it. 

Instructions to Create a Dashboard – Best Practices 

The dashboard creation interaction will demonstrate success if all you do is outfitted towards associating with your crowd. When you recount a story, you should think about the group and adjust your account likewise. The equivalent applies to making a dashboard, which implies that you should lay out the requirements of your clients before you do whatever else. 

1. Characterize Your Dashboard Audience and Objective 

Plunk down and set aside some effort to finish answers to the accompanying six inquiries. Trust us – any energy you put in advance in your creative cycle will be lavishly remunerated later on. Whoever will utilize it will incredibly see the value in the time and exertion you put in to make it pertinent to their lives and zeroed in on the fundamentals. Regardless of whether you’re simply making this dashboard for your utilization, addressing the accompanying inquiries will give you the establishment you need to make it essential. 

2. Ensure Your Data Is Clean And Correct 

After you have distinguished your crowd and goals, the time has come to investigate your information itself. This progression is significant as it’s the spine for building a dashboard that won’t just recount a story however guarantee that the story is correct and has legitimate structure obstructs set up. It would help if you recognized where you would get the accurate information to arrive at the previously characterized objectives (see our point no. 1). You need to consider endless information sources; however, they all rely upon which business situation you are dealing with. 

Moreover, you should consider sources from outside your area of expertise since they can all possibly furnish you with priceless bits of knowledge. Practically speaking, that implies that deals and promoting cooperate, so you would have to interface the information from the two divisions, regardless of whether it’s Salesforce, Google Analytics, or Facebook. To help you simultaneously, you can peruse our comprehensive guide on information investigation questions. 

3. Select the Right Chart for Your Data 

How to fabricate a dashboard that has the correct information perception types for your Key Performance Indicators(KPIs)? This inquiry is another fundamental one that can’t be kept away from. In the future, you can peruse a speedy recap of the most well-known kinds of graphs utilized and when to use every one: 

• Bar Charts – Perhaps the most well-known misguided judgment about graphs is that more is better. Bar Charts are a fundamental and powerful approach to see associate investigations, examinations, and patterns. 

• Pie Charts – These charts are frequently the subject of contention. No matter how you feel about pie diagrams, the possible time you should utilize them is the point at which you need a chart addressing the extent of an entire when the complete of your numbers is 100%. Use sparingly. 

• Line Charts – A Line Chart is a successful diagram framed from a progression of information focuses associated with the eponymous line. They are regularly used to show improvements over the long haul and recognize patterns. 

• Tables – Tables are extraordinary for nitty-gritty data with various units of measure, which might be hard to address effectively in a diagram or chart. 

• Gauges – This realistic commonly shows at least one quality utilizing markers and fitting measurements. They are frequently used to feature a particular KPI that needs consideration. 

• Area Charts – Area diagrams are magnificent for various information arrangements with part to real connections or special meetings addressing a truly countable set. 

When utilizing a chart, the information is introduced in similar gatherings, which sound good to the natural eye. Likewise, the utilization of shading doesn’t divert from the data. 

4. Remember About Color Theory 

We could compose books on shading hypothesis, yet fortunately, that has effectively been finished. For an extraordinary asset for which shadings cooperate best and which feelings they pass on, look at this exhaustive guide on shading for creators. 

While choosing your shadings, one thing to think about is that generally, 8% of men and 0.5% of ladies are partially blind. By far, most individuals who fall into this class are what is called shading impeded. This implies that they can see a tone yet can’t recognize various shades of that tone. 

5. Assemble a Balanced Perspective 

At the point when we say “assemble a decent viewpoint,” what we mean is the point at which you make a dashboard, you should introduce a blend of past, proactive, and continuous information to impart your message. At this point, you develop a strong understanding of how to pick the best representations for your dashboard and how to approach choosing the best KPIs to recount your story. To unite everything and make an all-encompassing perspective with your dashboard, you should introduce basic information that offers a clear depiction of past patterns, experiences that provide a projection of future results, and the constant knowledge that shows what’s going on right now. 

6. Use Predefined Templates 

Since we cover customization in our different focuses, we will zero in on using predefined dashboard formats. If you utilize an expert online dashboard software like Qualityze EQMS Software, there are a few advantages you can search for when building dashboards, and layouts are one of them. Formats are intended to assist clients with utilizing predefined styles, designs, and charts. For instance, in Qualityze EQMS Suite, you can choose the ideal form, and the product will create a visual all alone. Suppose you need to realize the fastest and most ideal approach to assemble an organization dashboard. In that case, predefined layouts may merit researching, particularly on the off chance that you don’t have the opportunity to make one without any preparation, or you would prefer not to plan anything all alone.

Related Topics: How Predefined Templates Redefine Document Management?

7. Exploit Interactivity 

If you need to realize how to make an information dashboard much further developed, you should think about intelligence. These highlights will help you not exclusively bore profound into your information; however, do as such in short order each time significant business questions emerge. Intelligent dashboards are fundamental in your dashboard creation measure since they give you essential prospects to control your information as you go. From incredible drill-downs to graph zooms and gadgets, these highlights will empower you to collaborate with each set of envisioned data while you keep unlimited authority over your dashboard. 

8. Guarantee Your Dashboard Is Mobile-Optimized 

We live in a hyper-associated computerized age where we approach data every minute of every day. Portable innovation implies that we’re allowed to interface, crusade, dissect, and produce any place we might be on the planet. If you make dashboard plans that aren’t advanced across gadgets, you’re not utilizing them to their fullest potential. When you make dashboard plans, you should make sure to improve the outcome for cell phones. 

9. Follow These Essential Design Basics 

Computerized dashboards are just booming if you get the plan ideally. We should look at the practices that will solidify your prosperity consistently. When seeing how to make a dashboard, it is essential to put the diagrams deliberately. The objective is to organize the information in a way that fits how it’s utilized. The primary data, including the takeaways and principle KPIs, ought to be conspicuously shown at the top. Information that should be contrasted should be organized, and that correlation is the main priority. 

A business dashboard initially offers experiences dependent on crucial execution pointers (KPIs) and is an intuitive and outwardly satisfying approach to devour information. In contrast to early archetypes, they enable moderators to draw in crowds with ongoing communication.

The good news is that you can get it all simplified with next-generation Enterprise Quality Management Solution like Qualityze EQMS Suite that comes with advanced reporting and dashboard capabilities. And you can get your job done over few clicks.

For more information, you can call us on 1-877-207-8616 or write to us at info@qualityze.com, and our customer success team will be right there for you.

Quality Management: 9 Important Functions of Inspection That Matter

9 Important Functions of Inspection in Quality Management

Inspections are critical to ensure consistent product quality, primarily when relying on third-party suppliers or manufacturers for raw materials. Some businesses often consider inspection as a final quality check before the product gets delivered to the customer. If you have a similar approach, you may experience an increased number of product recalls.

It is time you should have a fresh take on it. You must conduct inspections at every stage of production that starts right from raw materials coming from the suppliers or vendors. You will be surprised to see – how many products recalls and resource wastage you would have avoided. It also saves time you used to invest in managing product recalls. Most importantly, it lowers the chances of workplace injuries.

In recent research, it has been observed that inspections can help decline workplace injury rates by 9.4% and injury costs by 26%.

Do you still believe that investing in inspections is not worthy?

Realizing the worth and potential of inspections is just the first step. You must understand that inspection is a comprehensive process that involves nine significant functions. The functions include;

1. Documenting product quality standards to be referenced at the time of Inspections

Documentation is an essential part of quality management processes. It guides your quality teams, suppliers, and auditors through the product quality standards that need to be followed during quality checks, inspections, and audits. Documenting all the quality management activities also demonstrates your organization’s commitment to best practices and quality culture.

2. Developing easy-to-understand and follow inspections workflows

Inspection workflows should be simple so that your inspection team requires minimal training. You can get inspection management software with configurable workflows. The simplicity of the inspection workflow will significantly improve your team’s productivity and reduce the inspection process cycle time.

3. Defining the containment procedures for products quality issues that can be fixed by reworking

Not every product recall requires extensive efforts. Some of the product quality issues can be easily fixed by reworking. It will help you avoid wastage of resources. All you need to do is define the containment procedures for such products. You can also categorize quality issues for easy segregation. Wouldn’t you be interested in preventing unnecessary wastage of resources and money?

4. Calibrating the inspection equipment and devices at regular intervals to ensure error-free inspections

Just like the production equipment, you must calibrate the inspection equipment. It will help maintain the accuracy and efficiency of the equipment. It will eventually help maintain consistency in product quality. Next time when you schedule the calibration activity, make sure you have included the inspection equipment in the list.

5. Streamlining inspection process at source to reduce scrap and low-quality products

As we have already discussed before, some businesses consider inspections as a final product quality check. It is high time businesses should rethink their inspection processes. Streamlining inspections right from the start can help to reduce the scrap and low-quality products. Furthermore, it will help them protect brand reputation and increased overhead expenses due to compliance lawsuits, workplace injuries, or any catastrophic event.

6. Training the inspection teams on the best practices to manage production challenges

Regulatory requirements are getting stringent with time. Businesses continuously need to train their employees on these requirements to perform their job more effectively and efficiently. You can utilize cloud-based training management software to provide your team a flexible training environment even when working remotely.

7. Reporting incidents and their action plan to management.

You must report the incidents and the action plan implemented to the management; it will help them make informed business decisions. It will also help them streamline and modify the existing inspection processes and practices.

8. Standardizing inspections for pre, post, and inline production in adherence to compliance requirements.

Standardizing inspections for every stage of production in adherence to applicable regulatory standards ensures minimal compliance issues. It also fosters a culture of quality and continuous improvements in the organization, enabling you to attain business goals efficiently.

9. Ensuring the inspection process changes have minimal or no impact on production cycle time

Establishing inspection processes is not a one-time job. It requires continuous improvements even in the processes to ensure the best quality outcomes. However, the changes are not easy to implement. You can leverage the next-generation change management software to make change implementation efficient and straightforward. The software can help you standardize the change process, so there is a minimal or no impact on the ongoing operations.

Managing all the inspection-related functions can be challenging, especially when the production volume is high.

So, what is the solution?

 Qualityze Inspection Management Solution.

Yes, one-stop solution to manage all your inspection-related processes while meeting compliance. Qualityze Inspection Management enables end-to-end process management of incoming, pre-shipment, and production inspections while managing compliance risks. It fosters a culture of continuous improvement. Its advanced reporting tools provide quality teams better visibility on inspections while ensuring conformance of incoming material or components with the latest standards and guidelines.

Related Topics: 11 Reasons You Must Upgrade to an Inspection Management Software

With Qualityze Inspection Management, you can

  • Define Sample Plan and Inspection Standard
  • Streamline Incoming, In-Process, or Outgoing Inspection
  • Mitigate Supplier Risks
  • Integrate Inspections with Existing IT eco-system
  • Store Inspection Records and Data on Centralized and Secure Cloud Platform.

Utilizing Inspection Management Software: What are the Benefits?

When you use Inspection Management Software, you can leverage the following benefits:

  • You can quickly identify and segregate the defective raw materials before they are processed for production.
  • You can easily detect the production issues with inline inspections before it leads to product failure or any catastrophic event.
  • You can inform the management of product failures in time to take necessary corrective and preventive actions.
  • You can prevent the low-quality or substandard products from reaching the customers, which will reduce the complaints.
  • You can maintain a good brand reputation for ensuring the quality, safety, and reliability of the products.
  • You can build a closed-loop system to connect all the quality processes and gain more control over product quality.
  • You can leverage more visibility and traceability of product quality trends to make informed decisions.
  • You can collaborate with your teams in real-time to conduct inspections real quick.
  • You can help improve supplier quality and performance by sharing key insights into product quality.
  • You can use Severity based sampling plan for more stringent inspection.
  • You can generate NC for the samples that failed the inspection criteria.
  • You can evaluate the material reinspection needs.

Conclusion

Inspection means careful evaluation. The primary objective of inspections is meeting customer requirements and preventing defective products from being distributed. It is undeniable that some of the product defects cannot be checked or fixed at the final production stage. Therefore, you must conduct inspections at every step to minimize the chances of product failure. It saves time and overhead expenses.

For streamlining inspections, you can utilize an integrated Inspection Management Software like Qualityze. It is a cloud-based solution that helps standardize inspection processes to meet applicable regulatory compliance while eliminating product quality and supplier risks at the initial stages of production. It comes with all the advanced capabilities you need to make the inspection processes efficient than before.

For more information, please contact our customer success team at +1-877-207-8616 or email us at info@qualityze.com, and we will be there for you.

Do Internal Audits Help Analyze Your QMS’s Performance

Do Internal Audit by Analyzing QMS Performance

The objective of an internal audit is to evaluate the effectiveness of risk management practices among the executives, process cycles, and quality management systems of an organization. Your quality teams can use them to identify inconsistencies through the system. Evidence collected and the conclusion drawn must be transparent and 100% independent of any external influences.

To this end, the individual or group accountable for doing the internal audit must be both free and objective. An auditing team should, in general, not be impacted by the department or group being audited.

The goal is to gather accurate information about the processes, quality management practices, and risks involved. In the future, if the evaluator’s integrity or impartiality are ever challenged, it must be addressed by the executive team.

Related Topics: 8 Effective Steps to Perform an Internal Audit Successfully

Let’s quickly understand the types of audits;

• External audits – performed by outer evaluators, for the most part from an external firm or office

• Internal audits – performed (ordinarily) by individuals from the organization

Having internal auditors who are “autonomous” does not imply that you will hire an auditing agency for your company. Even if they can be considered independent from the group they are auditing, utilizing in-house auditors is essential when conducting internal audits.

The internal examiners of the company will generally report directly to the board or senior management so that their actions will not be affected by other groups or departments. Surprisingly, just one paragraph outlines what inside audits are. Internal audits must adhere to these harsh rules, but the points of interest vary greatly depending on the type of audit.

What is the role of the inspector?

Auditors can either be members who see but are not directly involved in the cycle, product, or system being reviewed or someone outside of the organization who understands the business demands and compliance standards. It is generally the individual (or persons) who performs the audit to benefit a client, provider, or organization.

Further Categorization of Internal and External Audits

There are different kinds of value audit; however, they can be summarized as follows:

1. Process audit

A cycle audit decides if an organization’s cycles are working inside set up limits. It estimates conformance to any industry norms, just as the viability of any directions.

This sort of audit will check different parts of a cycle, including conformance to characterized necessities like temperature, exactness, time, responsiveness, pressing factor, and organization. The assets (materials, hardware, individuals) used to change contributions to yields, the followed strategies, the climate in which the interaction happens, and the estimations taken to decide measure execution. As set up by work guidelines, systems, preparing and measure determinations, viability, and ampleness of the cycle control set up.

2. Product audit

This kind of audit analyzes whether a specific item or administration adjusts to the necessity, regardless of particulars, client requirements, or execution principles.

3. System audit

A system audit confirms that all components of a quality management system are successful and proper, and have been created, archived, and carried out as per the predetermined necessities.

A quality management system’s audit assesses the enterprise’s current quality management processes to discover its conformance with the best practices, compliance regulations, and customer requirements.

Significance of internal quality audits

As the name suggests, an internal audit is performed by somebody inside the organization. Nonetheless, the internal auditors ought to be related to an unexpected office compared to that evaluated. The possibility of an internal audit can be scary to certain workers, so it is ideal for introducing these audits in a positive light as a device that will prompt improvement. Inward audits can prompt an assortment of advantages for your organization if you use the outcomes compellingly. Coming up next are reasons that inward audits are critical to any business:

  • Identify the Areas That Need Improvements

As an internal audit assesses the adequacy of a quality management system, it is simple for an organization to identify areas that need improvement from the outcomes. It makes an internal audit a significant device where the organization can expand its usefulness.

  • Representative development

As a worker inside the organization directs an internal audit, the cycle can be a valuable tool for learning from an alternate division. The inspector can find out about an alternate part of the organization and become better ready to see the details that make the entire organization work. Besides being engaging for the different departments, this can lead to rapid progress within the organization, thus optimizing performance levels.

  • Inside input

Part of the interaction of an audit is gathering contributions from workers. These perceptions can be very shrewd for organizations.

  • Audit report

The accurate internal audit report that you get toward the finish of the audit is a significant device to developing your organization. It will give a rundown of the examination and offer critical perceptions wherein your organization can improve from.

  • The groundwork for outside audits

An incredible advantage of performing an internal audit is preparing your organization for external audits. Conducting an internal audit initially permits you to acquire information on what regions you need to develop. Should the outer examiners think of similar perceptions, you can be set up to communicate your thoughts on working towards any issues?

Performing an audit, particularly an internal audit, is an incredible open door for an organization to learn and develop. Internal audits are essential to any business since they can assess your cycles and guarantee that you satisfy quality guidelines and conformance.

Reasons for audits

An auditor may spend significant time in kinds of audits dependent on the audit reason, for example, to check consistency, conformance, or execution. A few audits have unique regulatory purposes, for example, evaluating archives, hazards, or implementation or circling back to finished remedial activities.

Confirmation

Organizations in certain high-hazard classes, such as toys, pressure vessels, lifts, gas machines, and electrical and clinical gadgets, need to work together in Europe to follow European Conformity Mark (i.e., CE Mark) requirements. One way for organizations to consent is to have their quality management system affirmed by an outsider audit company to the board framework necessity models (for example, ISO 9001).

Clients may propose or necessitate that their providers adjust to ISO 9001, ISO 14001, or wellbeing standards, and government guidelines and prerequisites may likewise apply. An external audit regularly brings about the issuance of an endorsement expressing that the audited organization of the executives’ framework conforms to the requirements of a relevant norm or guideline.

External audits for certifications ought to be performed by organizations assessed and certified by a setup accreditation board, such as the ANSI-ASQ National Accreditation Board (ANAB).

Follow-up audit

An item, interaction, or system audit may have discoveries that require rectification and remedial activity. Since you cannot perform most restorative activities at the audit hour, the audit program chief may need a subsequent audit to confirm that redresses and remedial moves were made. Because of the significant expense of a solitary reason follow-up audit, it is ordinarily joined with the following booked audit of the space. In any case, the choice needs to be made on the significance and hazard of the finding.

An organization may likewise direct subsequent audits to check preventive moves were made because of execution gives that might be accounted for as favorable circumstances for development. The board may be encouraged by different occasions associations to follow up on audit findings.

Be it any type of audit – you can create a standardized audit process in your organization with a robust audit management system like Qualityze.

Qualityze Audit Management enables you to manage the end-to-end audit lifecycle while mitigating operational and compliance issues. It comes with unique functionalities to simplify audit management processes.

To get more details about Qualityze Audit Management Software, get in touch with our customer success team on 1-877-207-8616 or write to us at info@qualityze.com, and we will be right there for you.

Lower the Impact of COVID 19 on Your Business with Cloud-Based EQMS Software

Lower the Impact of COVID 19 with Cloud-Based EQMS Software

As the COVID-19 pandemic has grown out of the relative multitude of numbers guage around the world, it prompted the genuine ramifications for the organizations and economy. The current business congruity plans are not viable all things considered. With the incomes declining untouched low, the organizations are confronting numerous new difficulties in the wake of the wellbeing emergency. It’s time they return to the operational costs that can be checked or decreased to bring down the effect of the pandemic and assist them with enduring losing on their capable labor force.

Effect of this on your business and the arrangement

The spread of COVID-19 has made quality and consistence management considerably more basic. It has given each association a chance to change how they put together their quality cycles in the midst of the multitude of limitations of telecommuting and social removing. Persistently expanding spread has affected the store network activities all around the world.

1. Provider Quality Issues

Provider quality was consistently a basic thought for conveying predominant quality items, fundamentally for the profoundly controlled businesses. The basic issues of the inventory network, i.e., speed, and versatility, are featured significantly really during the progressing pandemic occasions. The new ordinary requires some critical provider measures changes, including expanded provider capability, investigation management, and quality checks. Such arrangements assist organizations with normalizing quality management with no problems.

2. Inserting a Culture of Quality

With the COVID-19 Pandemic circumstance, organizations have understood the requirement for inserting a culture of value wherein everybody is answerable for quality. The conventional paper-based frameworks needed perceivability and detectability, which brought about keeping up feasible quality. You should have a cloud-based, exhaustive quality management system set up to conquer every one of the difficulties, including adaptability, openness, recognizability, perceivability, and security. It empowers you to smooth out every one of the vital cycles to guarantee exactness and consistency.

3. Adaptability in Managing Quality Processes

At last, organizations have understood the absence of adaptability in dealing with their quality cycles, basically when their quality groups work distantly. Correspondence and joint effort have gotten more extraordinary in the current business situation, which can’t be cooked by the conventional paper-based quality management frameworks. Regardless of whether you need to smooth out the preparation methodology or normalize the grievances management cycle, all that should be overseen in a shut circle framework wherein you can distinguish and alleviate the issues much proficiently than any time in recent memory.

Notwithstanding the angles referenced above, you can use various advantages of redesigning your current quality frameworks to cutting edge undertaking quality management software. A portion of the key advantages are;

• You can guarantee improved correspondence among your quality groups.

• You can distinguish successful goals for each grumbling by dissecting information and NC patterns.

• You can build up a normalized change management interaction for problem free cycle and item enhancements.

• You can smooth out the examination and CAPA cycle to oversee quality issues all the more effectively.

• You can decrease measure process duration and in general operational expenses.

• You can improve documentation to meet consistence.

• You can lessen the quantity of item reviews and modify.

Related Topics: Impact of Covid19 on Quality Management

How might you approach picking the correct quality management software for your business?

Here are a few key contemplation that will help you select the privilege eQMS software for your business;

1. Go for Software with Intuitive Interface

While a few organizations disregard the upsides of having venture quality management software with an instinctive interface, it could mean a ton of distinction for your quality groups. On the off chance that they are given software that is hard to utilize every day, they are bound to oppose the specialized arrangements. It will likewise cause more slow cycles, expanded consistence issues, and brought down profitability after some time.

It might be ideal in the event that you got an incredible eQMS software with an instinctive interface to improve authoritative efficiency and benefit. Likewise, it gives your groups more certainty and control to oversee quality cycles proficiently than at any other time.

2. Go for Software that Requires Minimal Training

The simplicity of the stage is the speediest method to know whether your group will receive the change. An eQMS software that requires negligible preparing is probably going to be utilized by your quality groups all the more frequently. The more you will zero in on bringing down your workers’ battles, the higher the representative commitment will be. Likewise, you can save a decent measure of preparing costs.

The best arrangement would be not difficult to-utilize and easy to understand quality management software. Your group can rapidly get comfortable with such software, dissimilar to a perplexing stage that may prompt shortcomings.

3. Go for a Software with Quick Set-Up

Carrying out an undertaking quality management software is itself a speculation. Be that as it may, on the off chance that it will accompany extra costs like new frameworks, assets, and staff, you may not think that its commendable enough. Most of the organizations might want to put resources into software to help them acquire esteem from their quality cycles sooner.

In any case, it is absurd with conventional quality frameworks. You need to move up to a cloud-based eQMS software that requires no extra framework or extra room necessities. All you need is a consistent web association with deal with your quality cycles from anyplace across the globe.

4. Go for software that Offers Flexibility and Scalability.

One of the basic capacities you will need your eQMS to serve is making and dealing with the vital documentation, which may turn into a test with paper-based frameworks. You may encounter challenges like extra room, security from actual harm, robbery, and considerably more.

Then again, utilizing eQMS software improves on things for you. A cloud-based archive management framework offers adaptability, security, detectability, and openness to share, oversee, and track the basic documentation while improving generally speaking correspondence and joint effort with your quality groups: the high level security controls and straightforwardness to scale make cloud-based record frameworks a commendable venture for present day endeavors.

5. Go for Software that Fits in Your Budget

Numerous entrepreneurs believe that moving up to a specialized quality arrangement is a costly arrangement. The fact of the matter is far not quite the same as this insight. An online quality management framework saves numerous costs that organizations by and large spend overseeing paper-based report management and quality management frameworks.

You can without much of a stretch discover quality management software inside your spending plan and get it designed to your business needs so you can rapidly acquire esteem from it. It is consistently desirable over consider the complete expense of value than one-time investment funds when searching for a spending plan cordial undertaking quality management system.

6. Go for Software that Can Be Easily Configured

Quality management software that can be arranged to suit your business needs is the genuine brilliant venture. It permits you to adjust your basic cycles to quality destinations with no problems. It will in general make your quality excursion smoother when your representatives adjust to more up to date advancements and instruments rapidly.

The cloud-based software like Qualityze EQMS suite gives endeavors an unmistakable benefit over different arrangements with configurable work processes to smooth out the key cycles and make a shut circle quality framework to cultivate a culture of persistent enhancements. With configurable work processes, it turns out to be not difficult to normalize the cycles while diminishing the process duration.

Prior to settling your choice of quality management software, you’ll need to get experiences into various stages and dissect their presentation for your business cycle arrangement. You can start your exploration with a free demo of Qualityze. You can look at all the highlights and functionalities continuously for definitely no expenses.

For more information, you can call us on 1-877-207-8616 or write to us at info@qualityze.com, and our customer success team will be right there for you.

Task Scheduler: How It Impacts Productivity of Quality Professionals?

The advent of next-generation Quality Management System Software has undoubtedly changed the way businesses used to manage quality. The software has made it simple and straightforward to align business processes with quality objectives.

It is an undeniable fact that cloud based EQMS solutions have helped enterprises raise the levels of productivity and profitability while meeting compliance requirements. Most importantly, the software helps streamline task schedules, so you don’t miss anything important, especially – approvals, audits, equipment calibration, and maintenance.

Task scheduler may seem basic, but it is critical to look for quality management software.

Why Task Scheduler Is Important?

Task Scheduler helps you dedicate your time to the priority tasks and takes you closer to your quality goals. It comes with multiple benefits. A task scheduler allows you to:

1. Build a routine

By sticking to a schedule, you are establishing a routine. The proper structure and discipline help make your work-life become more practical and focused. Those things may not seem necessary. But by committing to the correct routine, you can guard against uncertainty — leading to stress and unhealthy habits.

Moreover, routines can help reduce fatigue and improve your mental and physical health by reducing the amount of time you spend making decisions. There is no guesswork involved.

2. Eliminate Stress from Work life

Stress is one of the most often underestimated killers because it can harm the body and mind in so many ways. Although a schedule won’t eliminate stress, it can ease the burden.

Scheduling your tasks guide you in determining your priorities to spend the right time on the right jobs. Furthermore, it reminds you of any upcoming deadlines. You can then block out enough time to meet them. Moreover, it makes sure that your work does not pile up into a huge obstacle that you cannot conquer.

Stress also spreads rapidly. Feelings like frustration and anger can spread to your colleagues. When not taken care of, this can harm the culture of quality too.

3. Preserve Most Valuable Asset

“The most valuable asset we all have in common is time”. Once it is gone, it is gone forever.

With a consistent schedule, you’ll avoid getting sucked into unproductive activities like social media and spend less time making decisions, planning, and preparing. You’ll even end up with extra time left over for things that you like doing too.

4. Shift Focus to Priorities

Knowing how long something will take will give you a baseline on what your actual time frame is. This knowledge will help you create more efficient time blocks. For instance, if it takes you eight hours to complete an audit activity, you can adjust accordingly.

Especially when you spend too much time on less critical tasks, you may want to start assigning these tasks to others.

5. Attain Goals

If you wish to achieve your goals, you need a realistic schedule and a clearly defined plan. You cannot become an expert from day one.

You can reach your goals with methods like the RPM method instead. For example, you’d write down your goals, chunk your time, and then create RPMs for each specific purpose that includes a plan.

6. Reduce Rework

You are more likely to remember things like extra details or instructions when you’re organized and prepared in advance. If these are overlooked, you’ll have to add them later, and you are likely to become more vulnerable to mistakes.

With tasks rightly scheduled, you will make fewer mistakes. Making errors iwill not only embarrass you, but it could harm your reputation, costing you time and money.

7. Accomplish More

There is no better feeling than self-satisfaction when you know you have accomplished something. Feeling accomplished inspires you to do an even better job. And sticking to your task schedule will always help you achieve more than expected.

8. Define Task Ownership

Whenever you add any task to your calendar, you are committing to action or practice for the future and a substantial amount of money at the same time.

By blocking out a time on your calendar, you have committed to a given goal. During that time, there’s only one team you’re working with.

If you’re managing a team, then you can consider assigning tasks to each individual so that you won’t get confused when working together on a project because everyone knows what their role is.

9. Build a Good Reputation

We all know people like that – constantly striving to meet deadlines, running late, reneging at the last minute, and always missing essential tasks. There could be several reasons, but the top cause is not having their jobs adequately scheduled.

It doesn’t matter what the particular reason is; you should strive not to have a reputation of being undependable or unreliable. Instead, you should have a reputation as someone who is always dependable and trustworthy.

10. Prepare for Future Challenges

Despite your best efforts, the unexpected is still ready to strike without notice. Thankfully, you can address this by making a plan in advance. More importantly, your calendar should be adjustable for problems you don’t see coming.

11. Avoid Distractions

Distractions are inevitable- whether you are at work or home. But you can overcome them. All you need to do is schedule your task and create reminders so you can give more time to prioritize tasks.

For instance, you know social media distracts you more than anything else. You could mute the notifications and focus on the work instead whenever you receive alerts for upcoming tasks.

12. Prevent Rush

Getting everything done quickly can harm quality. In rushing, you speed through your obligations which results in sacrificing quality for quantity.

The scheduling process can make a difference to this. Because you schedule only tasks you realistically have the time and energy to accomplish, everything else is put to the side until you have the availability.

13. Improve Productivity

The repetition can start getting tedious after a while, but you can become more proficient until then. Taking an example of learning a new skill, if you schedule it for 30-minutes to practice every day, you will get better at it as you’re just doing the same thing over and over again.

14. Get Clarity to Achieve Goals Faster

Having a clear schedule gives you clarity and motivates you to prioritize tasks to help you achieve your goals. In other words, it enables you to remember that what you’re doing now is a part of the broader picture.

15. Keep Moving

Are you procrastinating on an important issue? Well, you can build momentum in your life by creating a schedule.

In a previous calendar article, Choncé Maddox suggests taking 20-30 minutes to work on a particular task, staying focused for that duration, and ignoring distractions.

Having reached the 20–30-minute mark, you can expect to be more focused on the project and more likely to continue working on it. Even if not, you’ve probably made progress during this time. Hence, scheduling pushes you closer to the quality objectives.

16. Make Progress Tracking Easier

Once you’ve devised your goals and scheduled the tasks necessary to achieve them, it’s relatively easy to track your progress. You can check your calendar to see what you accomplished, or you can work with others to see where they are in the process.

17. Unlock More Opportunities

It’s essential to act proactively. Working proactively can help prepare you for opportunities. For instance, you can earn a good reputation for handling your priorities well with scheduling.

18. Prevent Task-Time Conflicts

Scheduling is not only about being on time. It is also about avoiding conflicts of completing two or more tasks at a time. Such conflicts may leave you in confusion “which task to complete first?”

19. Get More Time for Yourself

It’s true.

The opposite is true — whenever you keep a schedule, you know what to focus on and when. That means you will accomplish these tasks during the designated times. Then, when you’re not busy, you can let your life flow.

20. Finish Tasks Within Time

It seems complicated to finish what you started at times because of distractions or other essential tasks that arise abruptly.

Making a schedule ensures you always finish the tasks you’ve started. With it, you know exactly when you’re going to focus your energy. You’re focused on only that for the duration of that time, and you won’t move on until this is complete.

21. Keeps Everyone Informed About Priority-Tasks

It is pretty common to experience times when you need to share your schedule with others. For example, a new client may inquire about your availability, and you may need to share your calendar with them to allow them to see your progress.

Sharing your schedule with co-workers so that they know when you’re available and when you’re busy is also a great idea.

22. Gamify Your Schedule

You can gamify your schedule by engaging in the activity in half the time. This way, you might finish the task in one and a half hours instead of two.

23. Track Budget As Well

Having a schedule for specific tasks can help you perform budget tracking even more efficiently. 

24. Builds and Protects Boundaries

When you have boundaries in place, establishing and protecting them is a lot easier. And when you have a schedule in place, the process of putting your limits in place becomes much more manageable.

Let’s say a co-worker asks for a meeting to discuss an upcoming project. You can politely decline this request. However, you could share your calendar so that they can pick a time to meet with you.

25. Allocating Time Properly

A schedule for your tasks enables you to allocate your time more efficiently. Whether you should block out time for deep work or meetings or take care of yourself, scheduling lets, you dedicate time to whatever matters most to you.

You can leverage all these benefits to streamline your quality processes, too, with Qualityze EQMS Suite. However, it is just one among many advanced capabilities that this next-generation quality management software brings for you.

If you wish to explore other functionalities as well, you can get in touch with our customer success team on 1-877-207-8616 or write to us at info@qualityze.com, and we will be right there for you.